Reporting to a Senior Officer, the job holder will be responsible for oral dictation, managing and organizing office records and documents, processing date, maintaining office diary and travel itinerary; security of office records, equipment and documents including classified materials, preparing responses for routine correspondences, establishing and monitoring procedures for record keeping of correspondence and file movements, ensuring security, integrity and confidentiality of date, managing office protocol and etiquette, managing meetings and conferences.
The Assistant Office Administrator is responsible for the following;
i. Assisting in Word and data processing,
ii. Handling telephone calls and appointments;
iii. Attending to visitors/clients;
iv. Assisting in maintaining a good Filing system;
v. Assisting in managing the office diary;
vi. Assisting in handling routine correspondences;
vii. Assisting in ensuring office cleanliness;
viii. Assisting in requisition for office stationery and equipment;
ix. Assisting in managing office resources and supplies; and
x. Assisting in ensuring security of office records, equipment and documents.
For appointment at this position, a candidate must have: -
i. KCSE Mean grade Cii. Have passed in the following
subjects offered by the Kenya National Examinations Council:
a. Typewriting II (40 W.P.M.), or computerized document processing III;
b. Business English II;
c. Commerce II;
d. Office Management II/Office Administration and Management III;
e. Secretarial Duties II; and
f. Office Practice II.
i. Certificate in Secretarial Studies/ Business Management from a recognized institution or equivalent qualification with BS&G certificates.
ii. Possess certificates in computer application from a recognized institution.
iii. Certificate in Public Relations and customer Care course not lasting less than two (2) weeks from a recognized institution; and
iv. Demonstrated outstanding professional competence.
About Advance Africa
Every year Advance Africa enables thousands of students in developing countries get scholarships and further their education.
We also enable hundreds of volunteers to work in communities in Africa providing desperately needed services such as:
Helping in hospitals, clinics, maternities, hospices and other health institutions.
Teaching in schools in deprived areas.
Caring for street children and HIV/Aids orphans in various children's homes.
Building schools, clinics, and houses for low-income families.
Reaching out to the hungry, the homeless, special needs children and the elderly.
Thanks to You We Have the Reach to Make an Enduring Difference!
Our volunteers provide outstanding service within the communities we work in.
But they do more than volunteer. They apply their knowledge and skills in ways that will bring about lasting change; and help alleviate poverty through education, creating self-reliance and building strong communities.
They also support our work here at Advance Africa which is to:
Work in slums to enhance access to health and education.
Offer support to vulnerable families and individuals in deprived areas.
Support community outreach work, women groups and women's empowerment.
Improve the lives of children and women in African countries.
Break the cycle of poverty in Africa by helping to meet the educational needs of children in deprived and poverty-stricken communities.
Enhancing educational opportunities of students in Africa by providing free information on the website about scholarships available to them around the world. Information about internships and jobs is also provided.