HR and admin assistant

  • AMREF
  • Addis Ababa, Ethiopia
  • 18/03/2022
Young Professional Human Resources

Job Description

Job Description
Title: HR and admin Assistant
Report to: HR and Admin Manager
Essential duties and responsibilities:
 Assist on HR services mainly on recruitment and selection processes including but not
limited to longlisting, coordination of exams/interviews.
 Set-up and maintain an HR filing system in compliance with Human Resource policies,
procedures, laws, standards, and government regulations. This includes personnel, medical
and educational files.
 Set-up and maintain computer files including job descriptions, policies and procedures, and
resumes.
 Ensure accuracy and timely submission of timesheets from all Ethiopia based staff. Also,
cross check and maintain records for leave, holiday and vacation time.
 Assist with the development and implementation of new approaches, policies and
procedures and HR forms to continually improve HR practices and administrative
procedures.
 Participate in HR department meetings and contribute to HR related decision making
processes.
 Assist with HR correspondence both in writing and via telephone.
 Help to maintain company organization charts and employee directory.
Administration
 Maintaining the office inventory and stationary supplies and utility services maintenance.
 Provide general support to the HR team including scheduling meetings, report writing,
filing and any additional administrative support functions.
 Liaising with both external and internal contacts in coordination with the director to ensure
follow-up and execution of planned activities. This includes but is not limited to Amref
Health Africa collaborators, donors, partners, managers and staff as may be relevant
I. Qualification requirements
 University Degree in Human Resources or Business Administration or related field.
 At least 4 years of professional experience working in HR and Administration in
NGO.
 Strong interpersonal and communication skills
 Demonstrated excellent personal integrity and confidentiality
 Strong organizational and time management skills
 Demonstrated ability in Microsoft Word and Microsoft Excel