Title: HR and admin Assistant
Report to: HR and Admin Manager
Essential duties and responsibilities:
Assist on HR services mainly on recruitment and selection processes including but not
limited to longlisting, coordination of exams/interviews.
Set-up and maintain an HR filing system in compliance with Human Resource policies,
procedures, laws, standards, and government regulations. This includes personnel, medical
and educational files.
Set-up and maintain computer files including job descriptions, policies and procedures, and
Ensure accuracy and timely submission of timesheets from all Ethiopia based staff. Also,
cross check and maintain records for leave, holiday and vacation time.
Assist with the development and implementation of new approaches, policies and
procedures and HR forms to continually improve HR practices and administrative
Participate in HR department meetings and contribute to HR related decision making
Assist with HR correspondence both in writing and via telephone.
Help to maintain company organization charts and employee directory.
Maintaining the office inventory and stationary supplies and utility services maintenance.
Provide general support to the HR team including scheduling meetings, report writing,
filing and any additional administrative support functions.
Liaising with both external and internal contacts in coordination with the director to ensure
follow-up and execution of planned activities. This includes but is not limited to Amref
Health Africa collaborators, donors, partners, managers and staff as may be relevant
I. Qualification requirements
University Degree in Human Resources or Business Administration or related field.
At least 4 years of professional experience working in HR and Administration in
Strong interpersonal and communication skills
Demonstrated excellent personal integrity and confidentiality
Strong organizational and time management skills
Demonstrated ability in Microsoft Word and Microsoft Excel