Grants Administration Officer

  • Nairobi, Kenya
  • 22/02/2022
Young Professional Administrative Assistant

Job Description

Job description

About the role

BURN is looking for a Grants Administration Officer who will be responsible for overseeing all grant administrative functions related to the company’s activities.

 Duties and Responsibilities

  • Supporting the grants department in managing reporting schedules and doing follow-ups with the teams to ensure reporting schedules are met. 
  • Supporting the grants manager in the reporting process; soliciting input from the program teams on reports’ contents. 
  • Assist the grants manager in preparing grants Opening, Implementation, and Closing meetings and ensure follow-up of issues raised. 
  • Grants pipeline management including monitoring of deadlines on applications and reports and updating the Grants manager in a timely manner 
  • Monitoring of donor websites on open calls for proposal as guided by the Grants Manager 
  • Supporting in ensuring that the reporting tools are populated in a timely manner by relevant departments 
  • Filing of relevant grant materials 
  • Works with Grants Manager to coordinate and maintain grant cycle calendar and site visit schedules. 
  • Any other duty, as assigned by the grants manager.


  • Ability to make administrative/procedural decisions and judgments.
  • Organizing and coordinating skills.
  • Ability to perform complex tasks and prioritize multiple projects.
  • Records maintenance skills.
  • Database management skills
  • Information research skills.
  • Ability to communicate effectively, both orally and in writing

Education and Experience

  • 2 years of experience directly related to the duties and responsibilities specified.
  • Degree or diploma in Business Administration or in a relevant field.


BURN does not charge a fee at any stage of the recruitment process (application, interview, meeting, processing, training, or any other fees).