Program Assistant

  • International rescue committe
  • Cameroon
  • 11/02/2022
Young Professional Nonprofit-Social Services

Job Description

Requisition ID: req24378

Job Title: WPE PROGRAM ASSISTANT

Sector: Women Protection & Empowerment

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: BUEA

Job Description

 

IRC Cameroon is scaling up its WPE Program in the Southwest through different funding. Hence it is looking for a very committed humanitarian professional to fill the position of WPE Program Assistant based in Buea to assist the WPE Manager in overlooking WPE program in the region

 summary

The WPE Program Assistant will be responsible for assisting the implementation of Women’s Protection and Empowerment program activities in the Southwest region of Cameroon.

The main objective of this position is to ensure all procedures are followed (human resources, finance, supply chain) and are in line with technical necessity of protection programming. Hence, the WPE Program Assistant should have knowledge of protection and/ or gender-based violence programming and should have strong analytical and management skills.

Main responsibilities

  • Provide guidance to field program staff on compliance with IRC and donors procedures in the submission of various documents to other sectors (supply chain, human resources, finance, and security).
  • Manage correspondence (Receipt, transmission, response and filing) for WPE sector.
  • Ensure the archiving of project documents using a classification system that ensures confidentiality. Organize the electronic archiving of sector documentation on the IRC server/Box.
  • Assist field teams in operations procedures: travel authorization, per diem requests, and justification of funds.
  •  Prepare travel for consultants (if needed) and sector partners in the field (travel authorization, justification of funds, orientations).
  • Prepare all purchase requisitions for the different project sectors online and follow up with the Supply Chain until delivery to the requesting parties (program or partners).
  • Maintain the database of purchase orders (PCI materials, supplies and personal protective equipment), updating procurement plans and follow up with the Supply Chain department;
  •  Prepare monthly payment for all volunteers working on protection programs;
  • Prepare partners' requests for funds (health facilities, CBOs etc), follow up on the payment and ensure that the liquidation of funds allocated to partners is done in accordance with IRC procedures;
  • Participate in the preparation of the meetings of the different sectors of the project: workshop, meetings,...and for activities requiring funds, elaborate the request for funds and the liquidation according to the IRC procedures;
  • Liaise with HR, SC, finance to adapt procedures to Protection programming;
  • Assist WPE officers in the internal and external reporting.

Other duties as assigned by the supervisor within the program.

  •  Comply with IRC Cameroon's safety and security procedures.
  • Communicate all security information to his/her supervisor or his/her supervisor's supervisor.
  • Notify the supervisor of any problems, complaints or useful information regarding any aspect of the program.
  • All IRC staff are expected to adhere to the IRC Way - Standards for Professional Conduct and the IRC Cameroon Employment Policies

 

Qualifications

 

Required Skills and Experience

Minimum qualifications:

  • Business or administrative background or similar or related experience;
  • At least 1 year experience in a similar position (program assistant, logistics) preferably with an international organization
  • Demonstrated knowledge and understanding of basic logistics and human resources procedures;
  • Fluency in English written and oral is mandatory, working knowledge of French is an asset, as well as knowledge of Pidgin English.
  • Excellent knowledge of protection issues is a strong asset  
  • Highly organized with strong multi-tasking and prioritization skills;
  • Thorough and attentive to detail;
  •  Computer literate (Excel, Word and Outlook);
  • Very strong ability to work independently and as part of a team;
  • Very strong interpersonal communication skills;
  • Ability to follow and enforce procedures;
  • Ability to critically review work and suggest improvements to management;
  • Ability to adapt to a variety of demands and tasks and to work under pressure.

Qualities

  • Creativity
  • Flexibility
  • Demonstrate a high degree of autonomy and organizational skills
  • Stress and pressure management
  • Quality in interpersonal relations
  • Communication skills
  • Team spirit
  • Attentive and curious
  • Open to new ideas

General

  • Must be committed to the IRC Way (IRC Ethics).
  • Is committed to ensuring that these Policies are implemented to the fullest extent possible in his/her work environment.   
  • Be available to carry out any other ad hoc tasks deemed useful by his/her direct supervisor or by the IRC.
  • Open to Cameroonians only.

Applications will be considered on rolling basis.

Composition of application

·         Letter of motivation;

·         CV

·         Certified copy(ies) of the required diploma(s);

·         Photocopy of the national identity card;

 

·         Photocopies of documents justifying the candidate's experience (certificates of internship and employment, work certificate); 

Applications should be deposited at either our office in Buea at Camp-Sic Bokwango Road ; in Bamenda at Up Station Governor's Street or Online, not later than 19th February 2022.

Female Candidates are encouraged to apply.