Human Resources and Administration Assistant

  • Danish Refugee Council
  • Arua, Uganda
  • 17/09/2019
Young Professional Admin-Clerical Human Resources

Job Description

Overall purpose of the role:

  • Support HR Admin Team leader in the preparation of HR tasks and maintenance of staff information in compliance with administration procedures of DRC, municipal policies and procedures and in adherence to national acts and legislation

Responsibilities:

  • Drafting Casual Labor Contracts e.g. programme staff/location.
  • Assist in updating personal staff files
  • Leave planning follow up on leave plan and leave request
  • Follow up that signed time sheets are sent to HR before deadline.
  • Ensure to add new staff details and location on the Staff Contact list upon request from HR Dept. CO
  • Making requisition, receiving and releasing office stationery, beverages and cleaning materials
  • Submitting weekly/monthly report on use of office material.
  • Support the HR Officer in the recruitment process
  • Ensure required documents from the recruitment are sent to HR Department Coordination Office
  • Ensure that vacancy adverts are announced in time and according to the Recruitment Authorization
  • Distribute information about open vacancies to all staff and announce on local notice board in a timely manner.
  • Updating Guest Accommodation space and sharing
  • Responsible to coordinate all the Guest House request with logistics
  • Takes lead to review Guest House Utensils and makes requisition
  • Monthly meeting and bi-weekly inspection of Guest House
  • Collaborate with HR Admin TL in organizing Seminars, meetings and other events at location.
  • Coordinate accommodation in Guest House and/or hotel.
  • Assist in enquiries from visitors
  • Assist with taking minutes of the events if required.

Experience and technical competencies:

  • At least one-year work experience in field of Human Resources and Administration in an NGO/Commercial sector.
  • Hands-on experience/skills in MS Office applications (Excellent computer skill)
  • Ability to work under pressure to deadlines and stress.
  • Ability to work independently on his or her own initiative with problems solving skills
  • Strong team and interpersonal skills

Education:

  • Bachelor's Degree/HND
  • Intermediate level training in HR

Languages:

  • Fluency in written and spoken English
  • Knowledge of Alur, Lugbara, Luo, Madi and other local languages widely spoken in West Nile region is an advantage

Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post.

We only accept applications sent via our online-application form on www.drc.dk under Vacancies. Applications close on 25th September 2019.

Equal Opportunity

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels in light of this, women candidates are particularly encouraged to apply to bridge the gender gap.

Equal Opportunity: DRC is an equal opportunity employer, we value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethinic origin, colour, race, marital status or other protected characteristics.

 


DRC as an employer
By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:

  • Professionalism, impact & expertise
  • Humanitarian approach & the work we do
  • Purpose, meaningfulness & own contribution
  • Culture, values & strong leadership
  • Fair compensation & continuous development


Read more here about what our employees say about working in DRC.

DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process. Visit drc.ngo to read more about what we do to secure robust safeguarding mechanisms.

If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport.