9 job(s) at ACTED

ACTED Kinshasa, Democratic Republic of the Congo
07/15/2019
Internship
ACTED has been working in the Democratic Republic of Congo since 2003 to respond to humanitarian needs throughout the country. ACTED teams intervene in emergency situations towards the most vulnerable populations and displaced people in order to meet their basic needs. The NGO goes beyond emergency aid and implements long-term activities such as rehabilitation works, agricultural recovery projects or the geographic information systems. Through these, ACTED seeks to strengthen the resilience of populations and to support the structuring of civil society. You will be in charge of Contribute to ACTED Compliance and Accountability Provide support to the Finance Officer on controlling the compliance of the ACTED documentation by checking the accuracy, exhaustiveness and consistency of the information contained in these documents in line with ACTED and donors’ procedures for both capital and field expenses (scope to be determined by the CFM/CD); and provide discrepancies’ consolidated reports to the Country Finance Manager. Support the Finance Officer in checking partners’ financial transactions and ensure correct allocations to respective budget lines through a check list; upon request, travel to the field and physically conduct a random sample of partners’ vouchers and ensure the financial transactions meet donor requirements Suggest update and improvement of ACTED’s procedures in link with the CFM; Support to external audits preparation.   Control of Monthly Internal Reporting tools Accounting (PRATIC) review – between the 10th and the 15th Check that : the financial flows are lettered on a monthly basis in SAGA flows cross-countries (including HQ) are well cross-referenced before local salaries payments the Monthly InforEuro exchange rate table with the exchange rates entered in SAGA Finance TITANIC review – between the 10th and the 15th Crosscheck SAGA and Allocation Tables: in case of discrepancies, send a list of corrections to be validated by the CFM for the Finance Officer to correct data in SAGA or Allocation Tables; Crosscheck the Allocation Tables and the monthly forecasts in the Budget Follow Ups (BFUs): in case of discrepancies, send a list of corrections to be validated by the CFM for the Finance Officer; Crosscheck the consistency of data between SAGA, BFUs, CFU and DFU; Crosscheck the Red Cell Game with the physical vouchers received at Country Office Level; Crosscheck the Cofounding Follow-Up is in line with the BFUs (including a cofounding section); Review the monthly ATROCE: general information, template, projects data, amounts reported and instalments received (both at field and HQ level) Fill the TITANIC follow-up Cost Control – between the 10th and the 15th Detect possible variances on the Monthly Running Cost Follow-Up and inform CFM accordingly (through a memo); Upon request of the CFM, conduct market surveys; Prepare a monthly Finance Control Report HR TITANIC – between the 25th and the 30th Cross-check the consistency of the analytical allocation between the Allocation Tables, the Staff Data base and the HR TITANIC.   Provide support to the daily tasks: Preparation of Budgets Draft of Financial Sheets Preparation of Financial Reports Midyear and Annual Accounting Closure Archiving Expected skills and qualifications Msc in Administration, Business Management or equivalent. Finance and accounting skills required Willingness to undertake serious responsibility and manage stress efficiently Excellent communication skills, including advanced written and oral English Conditions Status : volunteer Living allowance of 300 USD Lodging and food provided in the ACTED Guesthouse Flights tickets in and out + Visa taken in charge by ACTED Provision of medical and repatriation insurances
ACTED Niger
07/15/2019
Internship
Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,600 national staff 400 international staff, ACTED is active in 37 countries and implements more than 500 projects a year reaching over 14 million beneficiaries. ACTED Niger The conflicts in northern Mali and the Lake Chad crisis have caused major population movements towards the Diffa and Tillabéry regions. ACTED is responding to the humanitarian needs of particularly vulnerable displaced populations, whose influx is weighing on pre-existing basic services and natural resources of the host populations. ACTED teams have been operating in Niger since 2010, implementing programmes to ensure people’s access to water and sanitation services as well as providing support to build economic and agricultural resilience. You will be in charge of 1. Contribute to improve logistics processes in country Procurement Contribute to maintain the national supplier database up-to-date & to nourish it from existing contracts, as well as market surveys; Contribute to improve the reliability of the order follow-up, and its dissemination amongst operational teams; Support major procurement campaigns by providing offers pre-analysis, drafting documentation such as procurement memos & contracts if needed, deploying operational plans under the CLM supervision; Support the efficient & exhaustive circulation, filing & archiving of procurement documentation as detailed in ACTED logistics manual (tender documents, contracts, quotations, etc.); Review & strengthen the Monthly Procurement follow-up, under the CLM supervision, with logistics & program teams. Stocks & deliveries Support transportation means review, and handle market survey if needed under the CLM supervision; Support the logistics staff capacity building toward stocks & deliveries documents, tools & processes; Support the periodic inventories, and clear stock discrepancies in a documented manner; Support the efficient & exhaustive circulation, filing & archiving of stocks & deliveries documentation as detailed in ACTED logistics manual (stock reception vouchers, stocks cards, stock exit forms, etc.); Review & strengthen the Monthly Stock inventory report, under the CLM supervision, with logistics & program teams. Fleet, transportation & fuel management Support fleet reviews, and fleet prospects under the CLM supervision (market surveys, fleet analysis, etc.) Support the implementation of user friendly tools for movements & maintenance planning; Review & strengthen the Monthly Motorized asset report under the CLM supervision, with logistics teams. Support the efficient & exhaustive circulation, filing & archiving of fleet & transportation documentation as detailed in ACTED logistics manual (logbooks, maintenance sheets, administrative authorizations, insurance cards, etc.). Asset management Support assets review, and physical inventories; Review & strengthen the Monthly asset follow-up per project code, budget line, with a clear location & user for each asset; investigate and document any loss or damage. Support the efficient & exhaustive circulation, filing & archiving of asset documentation as detailed in ACTED logistics manual (registration cards, etc.). Communications & IT management Support communication & IT reviews under the CLM supervision; Review & strengthen the Monthly communication costs follow-up; investigate and support solving major over-costs; Support the implementation of the IT plan: handle market surveys of maintenance services, internet connections opportunities, etc. under the CLM supervision; Support the monthly data back-up (server, emails, etc.) as per replication standards; Support the efficient & exhaustive circulation, filing & archiving of communication & IT documentation (lease agreements, security assessments, etc.) Logistics TITANIC Cross-check the overall consistency of all logistics TITANIC reports; Cross-check real data with TITANIC reports under a random strategy, in particular during field visits; Integrate internal & external audits recommendations into the monthly TITANIC review, as well as regular reviews. 2. Train logistics & other staff to logistics procedures & tools Under the supervision of the CLM, maintain a training schedule over 6 months for logistics & other staff about logistics processes, procedures & tools, according to priorities agreed with CD, HQ Logistics & Audit departments; Ensure that all trainings courses are aligned with ACTED logistics procedures & tools; Ensure daily staff training during any task completed, with the final objective to empower logistics & other staff about logistics processes; Support the formalization of logistics rules & tools, under the CLM supervision (memo drafting, flow charts, etc.). 3. Support logistics documentation Make sure that filing as defined in ACTED manuals is part of the regular trainings to logistics staff; Review past documentation in capital & field offices when needed; Ensure the regular documentation flow from field offices to the capital office; 4. Upon request support logistics operations The Logistics Intern might be requested to replace a CLO/ALO in case of his/her absence, under close supervision of the CLM; or to support emergencies, high workload periods, or any specific situation that would require an unusual workload in logistics. In case of CLM absence, the Logistics Intern will support the management of logistics teams, and the continuity of all logistics processes, under close supervision of the Country Director. Expected skills and qualifications Postgraduate diploma in relation to the position Ability to work efficiently under pressure Ability to work in an unstable security environment moving Willingness to work and live in often remote areas under basic conditions Ability to work independently and creatively about the land and capital Knowledge of local language and/or regional experience an asset Conditions Status : volunteer Living allowance of 300 USD Lodging and food provided in the ACTED Guesthouse Flights tickets in and out + Visa taken in charge by ACTED Provision of medical and repatriation insurances Join us Join our team today! Send your application in just a few steps. It will be quickly and carefully considered. Send your application by email under Ref: LOGI/NIG
ACTED Nairobi, Kenya
07/15/2019
Internship
Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,600 national staff 400 international staff, ACTED is active in 37 countries and implements more than 500 projects a year reaching over 14 million beneficiaries. ACTED Kenya ACTED has been present in Kenya since 2006 with a coordination office in Nairobi. The teams in Kenya are implementing projects to meet the needs of populations regularly affected by drought. Local communities are supported with improved access to food, protection of livelihoods and increased access to basic services such as sanitation, clean water. The NGO also works with local governments and community peace committees to promote social cohesion and integration. You will be in charge of 1. Contribute to improve logistics processes in country Procurement Contribute to maintain the national supplier database up-to-date & to nourish it from existing contracts, as well as market surveys; Contribute to improve the reliability of the order follow-up, and its dissemination amongst operational teams; Support major procurement campaigns by providing offers pre-analysis, drafting documentation such as procurement memos & contracts if needed, deploying operational plans under the CLM supervision; Support the efficient & exhaustive circulation, filing & archiving of procurement documentation as detailed in ACTED logistics manual (tender documents, contracts, quotations, etc.); Review & strengthen the Monthly Procurement follow-up, under the CLM supervision, with logistics & program teams. Stocks & deliveries Support transportation means review, and handle market survey if needed under the CLM supervision; Support the logistics staff capacity building toward stocks & deliveries documents, tools & processes; Support the periodic inventories, and clear stock discrepancies in a documented manner; Support the efficient & exhaustive circulation, filing & archiving of stocks & deliveries documentation as detailed in ACTED logistics manual (stock reception vouchers, stocks cards, stock exit forms, etc.); Review & strengthen the Monthly Stock inventory report, under the CLM supervision, with logistics & program teams. Fleet, transportation & fuel management Support fleet reviews, and fleet prospects under the CLM supervision (market surveys, fleet analysis, etc.) Support the implementation of user friendly tools for movements & maintenance planning; Review & strengthen the Monthly Motorized asset report under the CLM supervision, with logistics teams. Support the efficient & exhaustive circulation, filing & archiving of fleet & transportation documentation as detailed in ACTED logistics manual (logbooks, maintenance sheets, administrative authorizations, insurance cards, etc.). Asset management Support assets review, and physical inventories; Review & strengthen the Monthly asset follow-up per project code, budget line, with a clear location & user for each asset; investigate and document any loss or damage. Support the efficient & exhaustive circulation, filing & archiving of asset documentation as detailed in ACTED logistics manual (registration cards, etc.). Communications & IT management Support communication & IT reviews under the CLM supervision; Review & strengthen the Monthly communication costs follow-up; investigate and support solving major over-costs; Support the implementation of the IT plan: handle market surveys of maintenance services, internet connections opportunities, etc. under the CLM supervision; Support the monthly data back-up (server, emails, etc.) as per replication standards; Support the efficient & exhaustive circulation, filing & archiving of communication & IT documentation (lease agreements, security assessments, etc.) Logistics TITANIC Cross-check the overall consistency of all logistics TITANIC reports; Cross-check real data with TITANIC reports under a random strategy, in particular during field visits; Integrate internal & external audits recommendations into the monthly TITANIC review, as well as regular reviews. 2. Train logistics & other staff to logistics procedures & tools Under the supervision of the CLM, maintain a training schedule over 6 months for logistics & other staff about logistics processes, procedures & tools, according to priorities agreed with CD, HQ Logistics & Audit departments; Ensure that all trainings courses are aligned with ACTED logistics procedures & tools; Ensure daily staff training during any task completed, with the final objective to empower logistics & other staff about logistics processes; Support the formalization of logistics rules & tools, under the CLM supervision (memo drafting, flow charts, etc.). 3. Support logistics documentation Make sure that filing as defined in ACTED manuals is part of the regular trainings to logistics staff; Review past documentation in capital & field offices when needed; Ensure the regular documentation flow from field offices to the capital office; 4. Upon request support logistics operations The Logistics Intern might be requested to replace a CLO/ALO in case of his/her absence, under close supervision of the CLM; or to support emergencies, high workload periods, or any specific situation that would require an unusual workload in logistics. In case of CLM absence, the Logistics Intern will support the management of logistics teams, and the continuity of all logistics processes, under close supervision of the Country Director. Expected skills and qualifications Postgraduate diploma in relation to the position Ability to work efficiently under pressure Ability to work in an unstable security environment moving Willingness to work and live in often remote areas under basic conditions Ability to work independently and creatively about the land and capital Knowledge of local language and/or regional experience an asset Conditions Status : volunteer Living allowance of 300 USD Lodging and food provided in the ACTED Guesthouse Flights tickets in and out + Visa taken in charge by ACTED Provision of medical and repatriation insurances Join us Join our team today! Send your application in just a few steps. It will be quickly and carefully considered. Send your application by email under Ref: LOGI/KEN
ACTED Brazzaville, Republic of the Congo
07/15/2019
Internship
Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,600 national staff 400 international staff, ACTED is active in 37 countries and implements more than 500 projects a year reaching over 14 million beneficiaries. ACTED Republic of the Congo ACTED has been present in the Republic of Congo since 1996 with a sustained humanitarian commitment for over 20 years throughout the country, first in response to the needs of the population affected by conflicts and episodes of violence. Today, ACTED teams are mobilized in Brazzaville, as well as in Loudima, Nkayi and Madingou with projects aimed at reducing food insecurity and strengthening the livelihoods of rural populations. You will be in charge of 1.Contribute to ACTED Compliance and Accountability Provide support to the Finance Officer on controlling the compliance of the ACTED documentation by checking the accuracy, exhaustiveness and consistency of the information contained in these documents in line with ACTED and donors’ procedures for both capital and field expenses (scope to be determined by the CFM/CD); and provide discrepancies’ consolidated reports to the Country Finance Manager. Support the Finance Officer in checking partners’ financial transactions and ensure correct allocations to respective budget lines through a check list; upon request, travel to the field and physically conduct a random sample of partners’ vouchers and ensure the financial transactions meet donor requirements Suggest update and improvement of ACTED’s procedures in link with the CFM; Support to external audits preparation.   2.Control of Monthly Internal Reporting tools Accounting (PRATIC) review – between the 10th and the 15th Check that : the financial flows are lettered on a monthly basis in SAGA flows cross-countries (including HQ) are well cross-referenced before local salaries payments the Monthly InforEuro exchange rate table with the exchange rates entered in SAGA Finance TITANIC review – between the 10th and the 15th Crosscheck SAGA and Allocation Tables: in case of discrepancies, send a list of corrections to be validated by the CFM for the Finance Officer to correct data in SAGA or Allocation Tables; Crosscheck the Allocation Tables and the monthly forecasts in the Budget Follow Ups (BFUs): in case of discrepancies, send a list of corrections to be validated by the CFM for the Finance Officer; Crosscheck the consistency of data between SAGA, BFUs, CFU and DFU; Crosscheck the Red Cell Game with the physical vouchers received at Country Office Level; Crosscheck the Cofounding Follow-Up is in line with the BFUs (including a cofounding section); Review the monthly ATROCE: general information, template, projects data, amounts reported and instalments received (both at field and HQ level) Fill the TITANIC follow-up Cost Control – between the 10th and the 15th Detect possible variances on the Monthly Running Cost Follow-Up and inform CFM accordingly (through a memo); Upon request of the CFM, conduct market surveys; Prepare a monthly Finance Control Report HR TITANIC – between the 25th and the 30th Cross-check the consistency of the analytical allocation between the Allocation Tables, the Staff Data base and the HR TITANIC.   3.Provide support to the daily tasks: Preparation of Budgets Draft of Financial Sheets Preparation of Financial Reports Midyear and Annual Accounting Closure Archiving Expected skills and qualifications Msc in Administration, Business Management or equivalent. Finance and accounting skills required Willingness to undertake serious responsibility and manage stress efficiently Excellent communication skills, including advanced written and oral English Conditions Status : volunteer Living allowance of 300 USD Lodging and food provided in the ACTED Guesthouse Flights tickets in and out + Visa taken in charge by ACTED Provision of medical and repatriation insurances Join us Join our team today! Send your application in just a few steps. It will be quickly and carefully considered. Send your application by email under Ref: FI/CONB
ACTED Kinshasa, Democratic Republic of the Congo
07/15/2019
Internship
Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,600 national staff 400 international staff, ACTED is active in 37 countries and implements more than 500 projects a year reaching over 14 million beneficiaries. ACTED Democratic Republic of the Congo ACTED has been present in the Republic of Congo since 1996 with a sustained humanitarian commitment for over 20 years throughout the country, first in response to the needs of the population affected by conflicts and episodes of violence. Today, ACTED teams are mobilized in Brazzaville, as well as in Loudima, Nkayi and Madingou with projects aimed at reducing food insecurity and strengthening the livelihoods of rural populations. You will be in charge of Contribute to the development and updating of the consolidated AME work plan and AME frameworks for all ongoing projects; Contribute to an effective roll-out of M&E collection and reporting systems to all staff and partners through training, site visits, manuals, and other technical support as needed; Assist in the development of the ToRs and mission plans and carrying out assessments, monitoring and evaluations (baselines, mid-terms, endlines) as reflected in the ToR and mission plan; Assist in the development and implementation of appropriate data collection and analysis instruments, methodologies (e.g. survey questionnaires, focus group discussions, key-informant interviews) and data/information dissemination/utilization plans; Assist supervising of data collection activities as reflected in the mission plans; Assist maintaining electronic and/or paper-based MIS systems for tracking and reporting all quantitative data and information; Analyze AME data and produce reports, factsheets with useful statistical analysis and presentation (charts, tables, histograms, box plots) as necessary in a timely manner; Assist measuring and reporting on qualitative and quantitative input, process, output, outcome, impact, objective, and goal-level performance indicators for all projects; Contribute to organizing and facilitating learning events in order to capture best practices and lessons learnt when a project closes or as required; Assist documentation and sharing the lessons learnt and best practices on time and ensure that the knowledge gained contributes to the improvement of projects and influence the strategic development of future projects and activities; Contribute to the implementation of the beneficiary Complaints and Response Mechanism (CRM) for the country mission in line with ACTED standard beneficiary CRM procedures; Provide regular and timely updates on progress and challenges to supervisors and other team members; Participate in AME-related conferences and workshops when possible and stay up to date of best practices and new knowledge created in the field of AME; Perform any other related activities as assigned by immediate supervisor. Expected skills and qualifications University Degree in Public Administration, International Affairs, or a related field preferable Excellent written and verbal communication skills Experience establishing and/or working with community groups desirable Knowledge of and experience in field-based data collection methods Design, Monitoring and Evaluation experience in humanitarian/development settings Relevant local language and/or regional experience highly desirable Willingness to live and work in an insecure environment Conditions Status : volunteer Living allowance of 300 USD Lodging and food provided in the ACTED Guesthouse Flights tickets in and out + Visa taken in charge by ACTED Provision of medical and repatriation insurances Join us Join our team today! Send your application in just a few steps. It will be quickly and carefully considered. Send your application by email under Ref: AMEI/RDC
ACTED Dakar, Senegal
07/15/2019
Internship
Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,600 national staff 400 international staff, ACTED is active in 37 countries and implements more than 500 projects a year reaching over 14 million beneficiaries. ACTED Senegal In Senegal, ACTED is currently working in the region of Matam to improve food availability and accessibility. To this end, ACTED provides food assistance, participates in the care of malnourished children, strengthens household production capacities and develops market gardening activities. In the Nort-East of the country as well as in the outskirts of Dakar, ACTED supports and reinforces the technical capacities of civil society organisations in the sanitation sector so they can develop and deploy programmes to improve sanitation structures while increasing their involvement in public policies. ACTED is also working to strengthen the democratic inclusion of civil society in West and Central Africa, through capacity building provided to networks of national NGOs to further relay citizens’ interests. You will be in charge of 1. Grant Management Contract follow-up Communicate contractual obligations in particular with regards to reporting deadlines to Programme, AMEU and FLATS team; When any issue is identified in meeting deliverables in the given timeframe and budget, inform relevant staff in country and seek ACTED HQ Program Department advice on potential solutions that would meet donor rules. Reporting Participate in and take minutes of kick-off and close out meetings for each project Write quality narrative reports, reflecting the progress and status of projects in a transparent, timely and professional manner, in liaison with ACTED HQ GMU and finance, which will contribute ultimately to steady cash inflow; Work in close relation with AMEU to incorporate AME data (incl. data on input, process, output, outcome and impact indicators, lessons learnt and best practices) in reports and review M&E reports from AMEU; Liaise with FLATS teams when preparing reports, especially with finance to ensure greater coherence between financial and narrative reports by crosschecking the matching of data in the narrative and financial reports; Contribute to the monthly update of the Reporting Follow Up (RFU) and ensure smooth and regular communication with ACTED HQ GMU. Address ad hoc requests from donors in liaison with the CD, Programme and support teams. Partner Follow-up Ensure partners report to ACTED in a timely and qualitative manner as per the requirements of the grant agreement. 2. Internal Coordination Internal Coordination and Communication Facilitate interdepartmental communication and information sharing from the Base, to the Area, Capital, and even up to the regional and HQ offices by taking minutes of the various ACTED coordination meetings Send meeting minutes in a timely manner to HQ; Inform ACTED HQ GMU and finance of latest developments, opportunities and challenges so that GMU can best advice on the way forward. Filing File properly contractual project documents both in hard and soft copies; Update regularly the Resource Centre at the office with appropriate and relevant external and internal resources. 3. External Communication Contribute to ACTED external communication strategy by feeding regularly ACTED HQ Communication Department with informal updates on projects, a flash news, pictures, articles on projects progress and/or specific events for ACTED communication tools, including, but not limited to, ACTED Newsletter, websites and ACTED Annual Report, 4. Fundraising External relations Update regularly a directory of donors, international and local NGOs, other partners and stakeholders; Contribute when required to the reporting to national and local authorities as required by ACTED registration/legal status in country; In the absence of Technical Coordinators, participate in key clusters and/or working group meetings; Contribution to proposal development Contribute when required to the development of fundraising documents (Expression of Interests/concept notes/proposals) in line with ACTED country strategy and donor requirements and in close collaboration with ACTED HQ GMU (Grant Management Unit) and finance; Liaise with Area Coordinators, Project Managers and Technical Coordinators to ensurethat proposals are relevant and technically sound; Incorporate learning from previous interventions (e.g. lessons learnt and best practices) into new proposals, Contracting Contribute to addressing in a timely manner all comments by donors on proposals in liaison with relevant staff in country and ACTED HQ GMU and finance Expected skills and qualifications Postgraduate diploma in international relations/political sciences Previous related work experience, w/knowledge of proposal writing and donor relations Ability to work efficiently under pressure Ability to work in an unstable security environment moving Willingness to work and live in often remote areas under basic conditions Conditions Status : volunteer Living allowance of 300 USD Lodging and food provided in the ACTED Guesthouse Flights tickets in and out + Visa taken in charge by ACTED Provision of medical and repatriation insurances Join us Join our team today! Send your application in just a few steps. It will be quickly and carefully considered. Send your application by email under Ref: PDI/SEN
ACTED Kampala, Uganda
07/15/2019
Internship
Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,600 national staff 400 international staff, ACTED is active in 37 countries and implements more than 500 projects a year reaching over 14 million beneficiaries. ACTED Uganda ACTED in Uganda is committed to supporting the development of climate-sensitive livelihood activities, with a primary focus on agricultural activities throughout the Karamoja region and Northern Uganda. ACTED Uganda’s actions aim to enhance resilience through climate sensing and community engagement and to support agricultural livelihoods. In 2017, ACTED opened its operations in the West Nile region to meet the needs of the refugee populations in the region. You will be in charge of 1. Grant Management Contract follow-up Communicate contractual obligations in particular with regards to reporting deadlines to Programme, AMEU and FLATS team; When any issue is identified in meeting deliverables in the given timeframe and budget, inform relevant staff in country and seek ACTED HQ Program Department advice on potential solutions that would meet donor rules. Reporting Participate in and take minutes of kick-off and close out meetings for each project Write quality narrative reports, reflecting the progress and status of projects in a transparent, timely and professional manner, in liaison with ACTED HQ GMU and finance, which will contribute ultimately to steady cash inflow; Work in close relation with AMEU to incorporate AME data (incl. data on input, process, output, outcome and impact indicators, lessons learnt and best practices) in reports and review M&E reports from AMEU; Liaise with FLATS teams when preparing reports, especially with finance to ensure greater coherence between financial and narrative reports by crosschecking the matching of data in the narrative and financial reports; Contribute to the monthly update of the Reporting Follow Up (RFU) and ensure smooth and regular communication with ACTED HQ GMU. Address ad hoc requests from donors in liaison with the CD, Programme and support teams. Partner Follow-up Ensure partners report to ACTED in a timely and qualitative manner as per the requirements of the grant agreement. 2. Internal Coordination Internal Coordination and Communication Facilitate interdepartmental communication and information sharing from the Base, to the Area, Capital, and even up to the regional and HQ offices by taking minutes of the various ACTED coordination meetings Send meeting minutes in a timely manner to HQ; Inform ACTED HQ GMU and finance of latest developments, opportunities and challenges so that GMU can best advice on the way forward. Filing File properly contractual project documents both in hard and soft copies; Update regularly the Resource Centre at the office with appropriate and relevant external and internal resources. 3. External Communication Contribute to ACTED external communication strategy by feeding regularly ACTED HQ Communication Department with informal updates on projects, a flash news, pictures, articles on projects progress and/or specific events for ACTED communication tools, including, but not limited to, ACTED Newsletter, websites and ACTED Annual Report, 4. Fundraising External relations Update regularly a directory of donors, international and local NGOs, other partners and stakeholders; Contribute when required to the reporting to national and local authorities as required by ACTED registration/legal status in country; In the absence of Technical Coordinators, participate in key clusters and/or working group meetings; Contribution to proposal development Contribute when required to the development of fundraising documents (Expression of Interests/concept notes/proposals) in line with ACTED country strategy and donor requirements and in close collaboration with ACTED HQ GMU (Grant Management Unit) and finance; Liaise with Area Coordinators, Project Managers and Technical Coordinators to ensurethat proposals are relevant and technically sound; Incorporate learning from previous interventions (e.g. lessons learnt and best practices) into new proposals, Contracting Contribute to addressing in a timely manner all comments by donors on proposals in liaison with relevant staff in country and ACTED HQ GMU and finance Expected skills and qualifications Postgraduate diploma in international relations/political sciences Previous related work experience, w/knowledge of proposal writing and donor relations Ability to work efficiently under pressure Ability to work in an unstable security environment moving Willingness to work and live in often remote areas under basic conditions Conditions Status : volunteer Living allowance of 300 USD Lodging and food provided in the ACTED Guesthouse Flights tickets in and out + Visa taken in charge by ACTED Provision of medical and repatriation insurances Join us Join our team today! Send your application in just a few steps. It will be quickly and carefully considered. Send your application by email under Ref: PDI/UGA