ACTED
Dakar, Senegal
15/07/2019
Internship
Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.
ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.
We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,600 national staff 400 international staff, ACTED is active in 37 countries and implements more than 500 projects a year reaching over 14 million beneficiaries.
ACTED Senegal
In Senegal, ACTED is currently working in the region of Matam to improve food availability and accessibility. To this end, ACTED provides food assistance, participates in the care of malnourished children, strengthens household production capacities and develops market gardening activities. In the Nort-East of the country as well as in the outskirts of Dakar, ACTED supports and reinforces the technical capacities of civil society organisations in the sanitation sector so they can develop and deploy programmes to improve sanitation structures while increasing their involvement in public policies. ACTED is also working to strengthen the democratic inclusion of civil society in West and Central Africa, through capacity building provided to networks of national NGOs to further relay citizens’ interests.
You will be in charge of
1. Grant Management
Contract follow-up
Communicate contractual obligations in particular with regards to reporting deadlines to Programme, AMEU and FLATS team;
When any issue is identified in meeting deliverables in the given timeframe and budget, inform relevant staff in country and seek ACTED HQ Program Department advice on potential solutions that would meet donor rules.
Reporting
Participate in and take minutes of kick-off and close out meetings for each project
Write quality narrative reports, reflecting the progress and status of projects in a transparent, timely and professional manner, in liaison with ACTED HQ GMU and finance, which will contribute ultimately to steady cash inflow;
Work in close relation with AMEU to incorporate AME data (incl. data on input, process, output, outcome and impact indicators, lessons learnt and best practices) in reports and review M&E reports from AMEU;
Liaise with FLATS teams when preparing reports, especially with finance to ensure greater coherence between financial and narrative reports by crosschecking the matching of data in the narrative and financial reports;
Contribute to the monthly update of the Reporting Follow Up (RFU) and ensure smooth and regular communication with ACTED HQ GMU.
Address ad hoc requests from donors in liaison with the CD, Programme and support teams.
Partner Follow-up
Ensure partners report to ACTED in a timely and qualitative manner as per the requirements of the grant agreement.
2. Internal Coordination
Internal Coordination and Communication
Facilitate interdepartmental communication and information sharing from the Base, to the Area, Capital, and even up to the regional and HQ offices by taking minutes of the various ACTED coordination meetings
Send meeting minutes in a timely manner to HQ;
Inform ACTED HQ GMU and finance of latest developments, opportunities and challenges so that GMU can best advice on the way forward.
Filing
File properly contractual project documents both in hard and soft copies;
Update regularly the Resource Centre at the office with appropriate and relevant external and internal resources.
3. External Communication
Contribute to ACTED external communication strategy by feeding regularly ACTED HQ Communication Department with informal updates on projects, a flash news, pictures, articles on projects progress and/or specific events for ACTED communication tools, including, but not limited to, ACTED Newsletter, websites and ACTED Annual Report,
4. Fundraising
External relations
Update regularly a directory of donors, international and local NGOs, other partners and stakeholders;
Contribute when required to the reporting to national and local authorities as required by ACTED registration/legal status in country;
In the absence of Technical Coordinators, participate in key clusters and/or working group meetings;
Contribution to proposal development
Contribute when required to the development of fundraising documents (Expression of Interests/concept notes/proposals) in line with ACTED country strategy and donor requirements and in close collaboration with ACTED HQ GMU (Grant Management Unit) and finance;
Liaise with Area Coordinators, Project Managers and Technical Coordinators to ensurethat proposals are relevant and technically sound;
Incorporate learning from previous interventions (e.g. lessons learnt and best practices) into new proposals,
Contracting
Contribute to addressing in a timely manner all comments by donors on proposals in liaison with relevant staff in country and ACTED HQ GMU and finance
Expected skills and qualifications
Postgraduate diploma in international relations/political sciences
Previous related work experience, w/knowledge of proposal writing and donor relations
Ability to work efficiently under pressure
Ability to work in an unstable security environment moving
Willingness to work and live in often remote areas under basic conditions
Conditions
Status : volunteer
Living allowance of 300 USD
Lodging and food provided in the ACTED Guesthouse
Flights tickets in and out + Visa taken in charge by ACTED
Provision of medical and repatriation insurances
Join us
Join our team today! Send your application in just a few steps. It will be quickly and carefully considered.
Send your application by email under Ref: PDI/SEN
