Total Kenya being an equal opportunity employer recognises the importance of Industrial Attachments for students in institutions of higher learning who are required to complete a period of time in the industry as part of their degree or diploma studies. We aim to nurture talents by making contact with top-level students as part of our strategy in securing high caliber potential employees (Young Professionals’ Development).
We build partnerships with institutions of higher learning in fulfilling our corporate social responsibility of harmonizing the educational curriculum with industrial expectations. We offer industrial experience to students in the following business lines: -
Marketing (including communications)
Engineering
Human Resources
Finance
Procurement
Information Technology
For consideration for any available internships, kindly create your career profile on our global careers portal accessible via this link:
Total CAREERS.
27/08/2019
Internship
Total Kenya being an equal opportunity employer recognises the importance of Industrial Attachments for students in institutions of higher learning who are required to complete a period of time in the industry as part of their degree or diploma studies. We aim to nurture talents by making contact with top-level students as part of our strategy in securing high caliber potential employees (Young Professionals’ Development).
We build partnerships with institutions of higher learning in fulfilling our corporate social responsibility of harmonizing the educational curriculum with industrial expectations. We offer industrial experience to students in the following business lines: -
Marketing (including communications)
Engineering
Human Resources
Finance
Procurement
Information Technology
For consideration for any available internships, kindly create your career profile on our global careers portal accessible via this link:
Total CAREERS.
Corporate success at Bosch is determined by innovation capability and an edge in know-how. Accept with us the challenge of new tasks by your willingness to permanently learn something new.
Robert Bosch East Africa is a growing business in the Bosch Group located in Nairobi, Kenya. We operate in the business divisions Automotive Aftermarket, Power Tools, Security Systems, Packaging Technology, and Thermotechnology.
Your responsibilities:
Collect and prepare paperwork’s necessary for import activities
Verify all documentation necessary for approval of shipment and customs clearance
Review and establish procedures and documentation policies for import operations
Interact with nominated Freight Forwarders to arrange domestics and international shipment
Handle Import license and advance license authorizations
Identify products subject to import duty payment
Examine and approve the draft of custom declaration before registration
Follow-up with custom agent the clearance
Solving problems arising in operations related to goods clearing
Coordinate with CF the payment of duties (including monitoring of duties asset)
Responsible to co-ordinate with Insurance Surveyor for claim and settlement in the case of damage during the transit.
Assist TAX-C in customs audits.
Responsible for filing and classification of import documents
Interact with nominated Freight Forwarders to arrange domestics and international shipment
Responsible to co-ordinate with Insurance Surveyor for claim and settlement in the case of damage during the transit.
Your competencies and qualifications:
Education:
Tertiary qualification: Business related field
Experience and Skills:
Minimum 1 year working in business environment or similar role
Experience with clearing and forwarding is advantageous
Your personal Characteristics and skills:
Analytical
Fast learner
Pro-activeness
Must be able to work independently and in a team
Detail driven
Well-organized
“If you have not received response within 14 days of the closing date, please consider your application as unsuccessful.”
RBKE-LOGISTICS
17/12/2018
Internship
Corporate success at Bosch is determined by innovation capability and an edge in know-how. Accept with us the challenge of new tasks by your willingness to permanently learn something new.
Robert Bosch East Africa is a growing business in the Bosch Group located in Nairobi, Kenya. We operate in the business divisions Automotive Aftermarket, Power Tools, Security Systems, Packaging Technology, and Thermotechnology.
Your responsibilities:
Collect and prepare paperwork’s necessary for import activities
Verify all documentation necessary for approval of shipment and customs clearance
Review and establish procedures and documentation policies for import operations
Interact with nominated Freight Forwarders to arrange domestics and international shipment
Handle Import license and advance license authorizations
Identify products subject to import duty payment
Examine and approve the draft of custom declaration before registration
Follow-up with custom agent the clearance
Solving problems arising in operations related to goods clearing
Coordinate with CF the payment of duties (including monitoring of duties asset)
Responsible to co-ordinate with Insurance Surveyor for claim and settlement in the case of damage during the transit.
Assist TAX-C in customs audits.
Responsible for filing and classification of import documents
Interact with nominated Freight Forwarders to arrange domestics and international shipment
Responsible to co-ordinate with Insurance Surveyor for claim and settlement in the case of damage during the transit.
Your competencies and qualifications:
Education:
Tertiary qualification: Business related field
Experience and Skills:
Minimum 1 year working in business environment or similar role
Experience with clearing and forwarding is advantageous
Your personal Characteristics and skills:
Analytical
Fast learner
Pro-activeness
Must be able to work independently and in a team
Detail driven
Well-organized
“If you have not received response within 14 days of the closing date, please consider your application as unsuccessful.”
RBKE-LOGISTICS
Nova Pioneer is looking for a superstar Procurement Intern. This is an opportunity to create a transformative brand with the future of Africa’s youth at stake.
ABOUT NOVA PIONEER
Imagine a world in which every young person across Africa attends a school that truly sets them up for success in the 21st century. A school that cares about individual students and allows them to explore the world around them. A school that focuses more on developing skills than on memorizing content. At Nova Pioneer, we have done more than just imagine this future, we are bringing it to life. Nova Pioneer is a pan-African, independent network of schools offering high quality, accessible education from pre-primary through secondary school. Nova Pioneer uses a unique, inquiry-based learning approach that encourages students to ask “why” instead of telling them the “what”. It allows them to form their own thinking through exploration, investigation and collaboration. Nova Pioneer currently has 6 schools in South Africa and 3 schools in Kenya with a vision to launch 100 schools and reach tens of thousands of students across the African continent in the next decade. To learn more visit www.novapioneer.com.
ABOUT THE ROLE
You will also :
Ensure compliance with the standard procurement policy for all purchasing transactions
Data Entry of key procurement data on the database
Maintaining an updated register of vendors.
Help generate PO’s and dispatch to vendors.
Receiving deliveries from vendors as per the purchase orders through liaison with the school operations administrators
Ensuring all invoices from vendors are received and prepared for payment in line with the Nova Pioneer payment schedules
Any other duty as may be assigned to you by your supervisor.
ABOUT YOU
You have at least 3 months to 1-year experience.
Diploma in Purchasing and supplies or any other related relevant field.
You are a great communicator as well as have good negotiation skills.
You are results driven: You are goal oriented, move fast and take ownership of work.
You are entrepreneurial and empathetic. You are able to understand the various Nova Pioneers’ stakeholders and think creatively about how to effectively communicate to them.
You have very strong organization, time management, and follow‐up skills; high sense of urgency; demonstrated ability to successfully handle multiple projects concurrently
You have the ability to thrive in a fast‐paced, entrepreneurial environment
You possess a growth mindset and a desire to continually improve through feedback, coaching, and professional development.
Duration: 3 months with a possibility of extention.
HOW TO APPLY
Does working at Nova Pioneer excite you? If so, then apply now!
Please note: Where a copy of your resume is required, copying and pasting from a formatted document e.g. Microsoft Word may not result in the formatting transferring correctly to the final resume. You are encouraged to attach your resume in PDF format to protect formatting.
Applications will be reviewed on an ongoing basis until the right candidate is identified. Only qualified candidates will be invited for interviews.
WORKING AT NOVA PIONEER
Nova Pioneer is a place where our people experience tremendous growth, fast! We invest heavily in the growth of our people because it leads to greater mastery in both us and our students. “Novaneers” work harder and work longer hours than at most schools but as a result, the growth they experience is extraordinary. We offer consistent and ongoing professional development and provide clear career pathways that ensure that our people are always achieving their personal and professional best. Nova Pioneer has a highly energetic, entrepreneurial environment where our people get to bring their creative and innovative ideas to life. We look for people who are flexible and who are able to adapt and respond quickly to adversity with a positive, can-do attitude (there are no problems, only solutions!). We welcome challenges and roll with the punches because it makes us, and our students, better. There is no problem too big for us! We work hard but we also have a lot of fun together. We bring infectious energy and enthusiasm to everything we do because joy fuels the hardest work and learning. Read more about our culture principles here.
01/08/2018
Internship
Nova Pioneer is looking for a superstar Procurement Intern. This is an opportunity to create a transformative brand with the future of Africa’s youth at stake.
ABOUT NOVA PIONEER
Imagine a world in which every young person across Africa attends a school that truly sets them up for success in the 21st century. A school that cares about individual students and allows them to explore the world around them. A school that focuses more on developing skills than on memorizing content. At Nova Pioneer, we have done more than just imagine this future, we are bringing it to life. Nova Pioneer is a pan-African, independent network of schools offering high quality, accessible education from pre-primary through secondary school. Nova Pioneer uses a unique, inquiry-based learning approach that encourages students to ask “why” instead of telling them the “what”. It allows them to form their own thinking through exploration, investigation and collaboration. Nova Pioneer currently has 6 schools in South Africa and 3 schools in Kenya with a vision to launch 100 schools and reach tens of thousands of students across the African continent in the next decade. To learn more visit www.novapioneer.com.
ABOUT THE ROLE
You will also :
Ensure compliance with the standard procurement policy for all purchasing transactions
Data Entry of key procurement data on the database
Maintaining an updated register of vendors.
Help generate PO’s and dispatch to vendors.
Receiving deliveries from vendors as per the purchase orders through liaison with the school operations administrators
Ensuring all invoices from vendors are received and prepared for payment in line with the Nova Pioneer payment schedules
Any other duty as may be assigned to you by your supervisor.
ABOUT YOU
You have at least 3 months to 1-year experience.
Diploma in Purchasing and supplies or any other related relevant field.
You are a great communicator as well as have good negotiation skills.
You are results driven: You are goal oriented, move fast and take ownership of work.
You are entrepreneurial and empathetic. You are able to understand the various Nova Pioneers’ stakeholders and think creatively about how to effectively communicate to them.
You have very strong organization, time management, and follow‐up skills; high sense of urgency; demonstrated ability to successfully handle multiple projects concurrently
You have the ability to thrive in a fast‐paced, entrepreneurial environment
You possess a growth mindset and a desire to continually improve through feedback, coaching, and professional development.
Duration: 3 months with a possibility of extention.
HOW TO APPLY
Does working at Nova Pioneer excite you? If so, then apply now!
Please note: Where a copy of your resume is required, copying and pasting from a formatted document e.g. Microsoft Word may not result in the formatting transferring correctly to the final resume. You are encouraged to attach your resume in PDF format to protect formatting.
Applications will be reviewed on an ongoing basis until the right candidate is identified. Only qualified candidates will be invited for interviews.
WORKING AT NOVA PIONEER
Nova Pioneer is a place where our people experience tremendous growth, fast! We invest heavily in the growth of our people because it leads to greater mastery in both us and our students. “Novaneers” work harder and work longer hours than at most schools but as a result, the growth they experience is extraordinary. We offer consistent and ongoing professional development and provide clear career pathways that ensure that our people are always achieving their personal and professional best. Nova Pioneer has a highly energetic, entrepreneurial environment where our people get to bring their creative and innovative ideas to life. We look for people who are flexible and who are able to adapt and respond quickly to adversity with a positive, can-do attitude (there are no problems, only solutions!). We welcome challenges and roll with the punches because it makes us, and our students, better. There is no problem too big for us! We work hard but we also have a lot of fun together. We bring infectious energy and enthusiasm to everything we do because joy fuels the hardest work and learning. Read more about our culture principles here.
Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.
ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.
We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,600 national staff 400 international staff, ACTED is active in 37 countries and implements more than 500 projects a year reaching over 14 million beneficiaries.
ACTED Niger
The conflicts in northern Mali and the Lake Chad crisis have caused major population movements towards the Diffa and Tillabéry regions. ACTED is responding to the humanitarian needs of particularly vulnerable displaced populations, whose influx is weighing on pre-existing basic services and natural resources of the host populations. ACTED teams have been operating in Niger since 2010, implementing programmes to ensure people’s access to water and sanitation services as well as providing support to build economic and agricultural resilience.
You will be in charge of
1. Contribute to improve logistics processes in country
Procurement
Contribute to maintain the national supplier database up-to-date & to nourish it from existing contracts, as well as market surveys;
Contribute to improve the reliability of the order follow-up, and its dissemination amongst operational teams;
Support major procurement campaigns by providing offers pre-analysis, drafting documentation such as procurement memos & contracts if needed, deploying operational plans under the CLM supervision;
Support the efficient & exhaustive circulation, filing & archiving of procurement documentation as detailed in ACTED logistics manual (tender documents, contracts, quotations, etc.);
Review & strengthen the Monthly Procurement follow-up, under the CLM supervision, with logistics & program teams.
Stocks & deliveries
Support transportation means review, and handle market survey if needed under the CLM supervision;
Support the logistics staff capacity building toward stocks & deliveries documents, tools & processes;
Support the periodic inventories, and clear stock discrepancies in a documented manner;
Support the efficient & exhaustive circulation, filing & archiving of stocks & deliveries documentation as detailed in ACTED logistics manual (stock reception vouchers, stocks cards, stock exit forms, etc.);
Review & strengthen the Monthly Stock inventory report, under the CLM supervision, with logistics & program teams.
Fleet, transportation & fuel management
Support fleet reviews, and fleet prospects under the CLM supervision (market surveys, fleet analysis, etc.)
Support the implementation of user friendly tools for movements & maintenance planning;
Review & strengthen the Monthly Motorized asset report under the CLM supervision, with logistics teams.
Support the efficient & exhaustive circulation, filing & archiving of fleet & transportation documentation as detailed in ACTED logistics manual (logbooks, maintenance sheets, administrative authorizations, insurance cards, etc.).
Asset management
Support assets review, and physical inventories;
Review & strengthen the Monthly asset follow-up per project code, budget line, with a clear location & user for each asset; investigate and document any loss or damage.
Support the efficient & exhaustive circulation, filing & archiving of asset documentation as detailed in ACTED logistics manual (registration cards, etc.).
Communications & IT management
Support communication & IT reviews under the CLM supervision;
Review & strengthen the Monthly communication costs follow-up; investigate and support solving major over-costs;
Support the implementation of the IT plan: handle market surveys of maintenance services, internet connections opportunities, etc. under the CLM supervision;
Support the monthly data back-up (server, emails, etc.) as per replication standards;
Support the efficient & exhaustive circulation, filing & archiving of communication & IT documentation (lease agreements, security assessments, etc.)
Logistics TITANIC
Cross-check the overall consistency of all logistics TITANIC reports;
Cross-check real data with TITANIC reports under a random strategy, in particular during field visits;
Integrate internal & external audits recommendations into the monthly TITANIC review, as well as regular reviews.
2. Train logistics & other staff to logistics procedures & tools
Under the supervision of the CLM, maintain a training schedule over 6 months for logistics & other staff about logistics processes, procedures & tools, according to priorities agreed with CD, HQ Logistics & Audit departments;
Ensure that all trainings courses are aligned with ACTED logistics procedures & tools;
Ensure daily staff training during any task completed, with the final objective to empower logistics & other staff about logistics processes;
Support the formalization of logistics rules & tools, under the CLM supervision (memo drafting, flow charts, etc.).
3. Support logistics documentation
Make sure that filing as defined in ACTED manuals is part of the regular trainings to logistics staff;
Review past documentation in capital & field offices when needed;
Ensure the regular documentation flow from field offices to the capital office;
4. Upon request support logistics operations
The Logistics Intern might be requested to replace a CLO/ALO in case of his/her absence, under close supervision of the CLM; or to support emergencies, high workload periods, or any specific situation that would require an unusual workload in logistics. In case of CLM absence, the Logistics Intern will support the management of logistics teams, and the continuity of all logistics processes, under close supervision of the Country Director.
Expected skills and qualifications
Postgraduate diploma in relation to the position
Ability to work efficiently under pressure
Ability to work in an unstable security environment moving
Willingness to work and live in often remote areas under basic conditions
Ability to work independently and creatively about the land and capital
Knowledge of local language and/or regional experience an asset
Conditions
Status : volunteer
Living allowance of 300 USD
Lodging and food provided in the ACTED Guesthouse
Flights tickets in and out + Visa taken in charge by ACTED
Provision of medical and repatriation insurances
Join us
Join our team today! Send your application in just a few steps. It will be quickly and carefully considered.
Send your application by email under Ref: LOGI/NIG
15/07/2019
Internship
Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.
ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.
We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,600 national staff 400 international staff, ACTED is active in 37 countries and implements more than 500 projects a year reaching over 14 million beneficiaries.
ACTED Niger
The conflicts in northern Mali and the Lake Chad crisis have caused major population movements towards the Diffa and Tillabéry regions. ACTED is responding to the humanitarian needs of particularly vulnerable displaced populations, whose influx is weighing on pre-existing basic services and natural resources of the host populations. ACTED teams have been operating in Niger since 2010, implementing programmes to ensure people’s access to water and sanitation services as well as providing support to build economic and agricultural resilience.
You will be in charge of
1. Contribute to improve logistics processes in country
Procurement
Contribute to maintain the national supplier database up-to-date & to nourish it from existing contracts, as well as market surveys;
Contribute to improve the reliability of the order follow-up, and its dissemination amongst operational teams;
Support major procurement campaigns by providing offers pre-analysis, drafting documentation such as procurement memos & contracts if needed, deploying operational plans under the CLM supervision;
Support the efficient & exhaustive circulation, filing & archiving of procurement documentation as detailed in ACTED logistics manual (tender documents, contracts, quotations, etc.);
Review & strengthen the Monthly Procurement follow-up, under the CLM supervision, with logistics & program teams.
Stocks & deliveries
Support transportation means review, and handle market survey if needed under the CLM supervision;
Support the logistics staff capacity building toward stocks & deliveries documents, tools & processes;
Support the periodic inventories, and clear stock discrepancies in a documented manner;
Support the efficient & exhaustive circulation, filing & archiving of stocks & deliveries documentation as detailed in ACTED logistics manual (stock reception vouchers, stocks cards, stock exit forms, etc.);
Review & strengthen the Monthly Stock inventory report, under the CLM supervision, with logistics & program teams.
Fleet, transportation & fuel management
Support fleet reviews, and fleet prospects under the CLM supervision (market surveys, fleet analysis, etc.)
Support the implementation of user friendly tools for movements & maintenance planning;
Review & strengthen the Monthly Motorized asset report under the CLM supervision, with logistics teams.
Support the efficient & exhaustive circulation, filing & archiving of fleet & transportation documentation as detailed in ACTED logistics manual (logbooks, maintenance sheets, administrative authorizations, insurance cards, etc.).
Asset management
Support assets review, and physical inventories;
Review & strengthen the Monthly asset follow-up per project code, budget line, with a clear location & user for each asset; investigate and document any loss or damage.
Support the efficient & exhaustive circulation, filing & archiving of asset documentation as detailed in ACTED logistics manual (registration cards, etc.).
Communications & IT management
Support communication & IT reviews under the CLM supervision;
Review & strengthen the Monthly communication costs follow-up; investigate and support solving major over-costs;
Support the implementation of the IT plan: handle market surveys of maintenance services, internet connections opportunities, etc. under the CLM supervision;
Support the monthly data back-up (server, emails, etc.) as per replication standards;
Support the efficient & exhaustive circulation, filing & archiving of communication & IT documentation (lease agreements, security assessments, etc.)
Logistics TITANIC
Cross-check the overall consistency of all logistics TITANIC reports;
Cross-check real data with TITANIC reports under a random strategy, in particular during field visits;
Integrate internal & external audits recommendations into the monthly TITANIC review, as well as regular reviews.
2. Train logistics & other staff to logistics procedures & tools
Under the supervision of the CLM, maintain a training schedule over 6 months for logistics & other staff about logistics processes, procedures & tools, according to priorities agreed with CD, HQ Logistics & Audit departments;
Ensure that all trainings courses are aligned with ACTED logistics procedures & tools;
Ensure daily staff training during any task completed, with the final objective to empower logistics & other staff about logistics processes;
Support the formalization of logistics rules & tools, under the CLM supervision (memo drafting, flow charts, etc.).
3. Support logistics documentation
Make sure that filing as defined in ACTED manuals is part of the regular trainings to logistics staff;
Review past documentation in capital & field offices when needed;
Ensure the regular documentation flow from field offices to the capital office;
4. Upon request support logistics operations
The Logistics Intern might be requested to replace a CLO/ALO in case of his/her absence, under close supervision of the CLM; or to support emergencies, high workload periods, or any specific situation that would require an unusual workload in logistics. In case of CLM absence, the Logistics Intern will support the management of logistics teams, and the continuity of all logistics processes, under close supervision of the Country Director.
Expected skills and qualifications
Postgraduate diploma in relation to the position
Ability to work efficiently under pressure
Ability to work in an unstable security environment moving
Willingness to work and live in often remote areas under basic conditions
Ability to work independently and creatively about the land and capital
Knowledge of local language and/or regional experience an asset
Conditions
Status : volunteer
Living allowance of 300 USD
Lodging and food provided in the ACTED Guesthouse
Flights tickets in and out + Visa taken in charge by ACTED
Provision of medical and repatriation insurances
Join us
Join our team today! Send your application in just a few steps. It will be quickly and carefully considered.
Send your application by email under Ref: LOGI/NIG
Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.
ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.
We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,600 national staff 400 international staff, ACTED is active in 37 countries and implements more than 500 projects a year reaching over 14 million beneficiaries.
ACTED Kenya
ACTED has been present in Kenya since 2006 with a coordination office in Nairobi. The teams in Kenya are implementing projects to meet the needs of populations regularly affected by drought. Local communities are supported with improved access to food, protection of livelihoods and increased access to basic services such as sanitation, clean water. The NGO also works with local governments and community peace committees to promote social cohesion and integration.
You will be in charge of
1. Contribute to improve logistics processes in country
Procurement
Contribute to maintain the national supplier database up-to-date & to nourish it from existing contracts, as well as market surveys;
Contribute to improve the reliability of the order follow-up, and its dissemination amongst operational teams;
Support major procurement campaigns by providing offers pre-analysis, drafting documentation such as procurement memos & contracts if needed, deploying operational plans under the CLM supervision;
Support the efficient & exhaustive circulation, filing & archiving of procurement documentation as detailed in ACTED logistics manual (tender documents, contracts, quotations, etc.);
Review & strengthen the Monthly Procurement follow-up, under the CLM supervision, with logistics & program teams.
Stocks & deliveries
Support transportation means review, and handle market survey if needed under the CLM supervision;
Support the logistics staff capacity building toward stocks & deliveries documents, tools & processes;
Support the periodic inventories, and clear stock discrepancies in a documented manner;
Support the efficient & exhaustive circulation, filing & archiving of stocks & deliveries documentation as detailed in ACTED logistics manual (stock reception vouchers, stocks cards, stock exit forms, etc.);
Review & strengthen the Monthly Stock inventory report, under the CLM supervision, with logistics & program teams.
Fleet, transportation & fuel management
Support fleet reviews, and fleet prospects under the CLM supervision (market surveys, fleet analysis, etc.)
Support the implementation of user friendly tools for movements & maintenance planning;
Review & strengthen the Monthly Motorized asset report under the CLM supervision, with logistics teams.
Support the efficient & exhaustive circulation, filing & archiving of fleet & transportation documentation as detailed in ACTED logistics manual (logbooks, maintenance sheets, administrative authorizations, insurance cards, etc.).
Asset management
Support assets review, and physical inventories;
Review & strengthen the Monthly asset follow-up per project code, budget line, with a clear location & user for each asset; investigate and document any loss or damage.
Support the efficient & exhaustive circulation, filing & archiving of asset documentation as detailed in ACTED logistics manual (registration cards, etc.).
Communications & IT management
Support communication & IT reviews under the CLM supervision;
Review & strengthen the Monthly communication costs follow-up; investigate and support solving major over-costs;
Support the implementation of the IT plan: handle market surveys of maintenance services, internet connections opportunities, etc. under the CLM supervision;
Support the monthly data back-up (server, emails, etc.) as per replication standards;
Support the efficient & exhaustive circulation, filing & archiving of communication & IT documentation (lease agreements, security assessments, etc.)
Logistics TITANIC
Cross-check the overall consistency of all logistics TITANIC reports;
Cross-check real data with TITANIC reports under a random strategy, in particular during field visits;
Integrate internal & external audits recommendations into the monthly TITANIC review, as well as regular reviews.
2. Train logistics & other staff to logistics procedures & tools
Under the supervision of the CLM, maintain a training schedule over 6 months for logistics & other staff about logistics processes, procedures & tools, according to priorities agreed with CD, HQ Logistics & Audit departments;
Ensure that all trainings courses are aligned with ACTED logistics procedures & tools;
Ensure daily staff training during any task completed, with the final objective to empower logistics & other staff about logistics processes;
Support the formalization of logistics rules & tools, under the CLM supervision (memo drafting, flow charts, etc.).
3. Support logistics documentation
Make sure that filing as defined in ACTED manuals is part of the regular trainings to logistics staff;
Review past documentation in capital & field offices when needed;
Ensure the regular documentation flow from field offices to the capital office;
4. Upon request support logistics operations
The Logistics Intern might be requested to replace a CLO/ALO in case of his/her absence, under close supervision of the CLM; or to support emergencies, high workload periods, or any specific situation that would require an unusual workload in logistics. In case of CLM absence, the Logistics Intern will support the management of logistics teams, and the continuity of all logistics processes, under close supervision of the Country Director.
Expected skills and qualifications
Postgraduate diploma in relation to the position
Ability to work efficiently under pressure
Ability to work in an unstable security environment moving
Willingness to work and live in often remote areas under basic conditions
Ability to work independently and creatively about the land and capital
Knowledge of local language and/or regional experience an asset
Conditions
Status : volunteer
Living allowance of 300 USD
Lodging and food provided in the ACTED Guesthouse
Flights tickets in and out + Visa taken in charge by ACTED
Provision of medical and repatriation insurances
Join us
Join our team today! Send your application in just a few steps. It will be quickly and carefully considered.
Send your application by email under Ref: LOGI/KEN
15/07/2019
Internship
Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.
ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.
We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,600 national staff 400 international staff, ACTED is active in 37 countries and implements more than 500 projects a year reaching over 14 million beneficiaries.
ACTED Kenya
ACTED has been present in Kenya since 2006 with a coordination office in Nairobi. The teams in Kenya are implementing projects to meet the needs of populations regularly affected by drought. Local communities are supported with improved access to food, protection of livelihoods and increased access to basic services such as sanitation, clean water. The NGO also works with local governments and community peace committees to promote social cohesion and integration.
You will be in charge of
1. Contribute to improve logistics processes in country
Procurement
Contribute to maintain the national supplier database up-to-date & to nourish it from existing contracts, as well as market surveys;
Contribute to improve the reliability of the order follow-up, and its dissemination amongst operational teams;
Support major procurement campaigns by providing offers pre-analysis, drafting documentation such as procurement memos & contracts if needed, deploying operational plans under the CLM supervision;
Support the efficient & exhaustive circulation, filing & archiving of procurement documentation as detailed in ACTED logistics manual (tender documents, contracts, quotations, etc.);
Review & strengthen the Monthly Procurement follow-up, under the CLM supervision, with logistics & program teams.
Stocks & deliveries
Support transportation means review, and handle market survey if needed under the CLM supervision;
Support the logistics staff capacity building toward stocks & deliveries documents, tools & processes;
Support the periodic inventories, and clear stock discrepancies in a documented manner;
Support the efficient & exhaustive circulation, filing & archiving of stocks & deliveries documentation as detailed in ACTED logistics manual (stock reception vouchers, stocks cards, stock exit forms, etc.);
Review & strengthen the Monthly Stock inventory report, under the CLM supervision, with logistics & program teams.
Fleet, transportation & fuel management
Support fleet reviews, and fleet prospects under the CLM supervision (market surveys, fleet analysis, etc.)
Support the implementation of user friendly tools for movements & maintenance planning;
Review & strengthen the Monthly Motorized asset report under the CLM supervision, with logistics teams.
Support the efficient & exhaustive circulation, filing & archiving of fleet & transportation documentation as detailed in ACTED logistics manual (logbooks, maintenance sheets, administrative authorizations, insurance cards, etc.).
Asset management
Support assets review, and physical inventories;
Review & strengthen the Monthly asset follow-up per project code, budget line, with a clear location & user for each asset; investigate and document any loss or damage.
Support the efficient & exhaustive circulation, filing & archiving of asset documentation as detailed in ACTED logistics manual (registration cards, etc.).
Communications & IT management
Support communication & IT reviews under the CLM supervision;
Review & strengthen the Monthly communication costs follow-up; investigate and support solving major over-costs;
Support the implementation of the IT plan: handle market surveys of maintenance services, internet connections opportunities, etc. under the CLM supervision;
Support the monthly data back-up (server, emails, etc.) as per replication standards;
Support the efficient & exhaustive circulation, filing & archiving of communication & IT documentation (lease agreements, security assessments, etc.)
Logistics TITANIC
Cross-check the overall consistency of all logistics TITANIC reports;
Cross-check real data with TITANIC reports under a random strategy, in particular during field visits;
Integrate internal & external audits recommendations into the monthly TITANIC review, as well as regular reviews.
2. Train logistics & other staff to logistics procedures & tools
Under the supervision of the CLM, maintain a training schedule over 6 months for logistics & other staff about logistics processes, procedures & tools, according to priorities agreed with CD, HQ Logistics & Audit departments;
Ensure that all trainings courses are aligned with ACTED logistics procedures & tools;
Ensure daily staff training during any task completed, with the final objective to empower logistics & other staff about logistics processes;
Support the formalization of logistics rules & tools, under the CLM supervision (memo drafting, flow charts, etc.).
3. Support logistics documentation
Make sure that filing as defined in ACTED manuals is part of the regular trainings to logistics staff;
Review past documentation in capital & field offices when needed;
Ensure the regular documentation flow from field offices to the capital office;
4. Upon request support logistics operations
The Logistics Intern might be requested to replace a CLO/ALO in case of his/her absence, under close supervision of the CLM; or to support emergencies, high workload periods, or any specific situation that would require an unusual workload in logistics. In case of CLM absence, the Logistics Intern will support the management of logistics teams, and the continuity of all logistics processes, under close supervision of the Country Director.
Expected skills and qualifications
Postgraduate diploma in relation to the position
Ability to work efficiently under pressure
Ability to work in an unstable security environment moving
Willingness to work and live in often remote areas under basic conditions
Ability to work independently and creatively about the land and capital
Knowledge of local language and/or regional experience an asset
Conditions
Status : volunteer
Living allowance of 300 USD
Lodging and food provided in the ACTED Guesthouse
Flights tickets in and out + Visa taken in charge by ACTED
Provision of medical and repatriation insurances
Join us
Join our team today! Send your application in just a few steps. It will be quickly and carefully considered.
Send your application by email under Ref: LOGI/KEN
We're looking for a Procurement Intern to join our team.
Role:To support the Procurement Team in the daily operation of supply chain management. Key Responsibility Areas:• Liaising with the Central Stores and User departments to ensure timely requisition of goods and service.• Helping Conduct regular and extensive market research.• Helping Source and evaluate quotations.• Helping generate LPOs and dispatching to suppliers.• Expedite orders and ensuring timely delivery.• Any other duty as may be assigned by the management.Knowledge, Skill and Abilities;Required:• Diploma in Purchasing and Supplies Management• Must have minimum one year experience in a large company in a similar position.Skills • Has management and coordination skills and experience• Leadership and supervisory skills• Good communication skills• Good negotiation skills
Must be of high integrity.
21/05/2018
Internship
We're looking for a Procurement Intern to join our team.
Role:To support the Procurement Team in the daily operation of supply chain management. Key Responsibility Areas:• Liaising with the Central Stores and User departments to ensure timely requisition of goods and service.• Helping Conduct regular and extensive market research.• Helping Source and evaluate quotations.• Helping generate LPOs and dispatching to suppliers.• Expedite orders and ensuring timely delivery.• Any other duty as may be assigned by the management.Knowledge, Skill and Abilities;Required:• Diploma in Purchasing and Supplies Management• Must have minimum one year experience in a large company in a similar position.Skills • Has management and coordination skills and experience• Leadership and supervisory skills• Good communication skills• Good negotiation skills
Must be of high integrity.
