The National Industrial Training Authority (NITA) in partnership with other agencies is currentlyimplementing the Kenya Youth Employment and Opportunities Project (KYEOP) with supportfrom the World Bank.
The objective of KYEOP is to increase employment and earningopportunities among the youth by empowering them with formal and informal life skills, corebusiness skills, technical training and work experience opportunities.
This is achieved throughidentified formal and informal training service providers that provide training in occupations that are identified in line with the key economic activities in participating Counties.Important Notice:Shortlisted applicants will be required to present Originals of the following documents duringinterviews:-a) National Identity Cardb) Academic and Professional Certificates and transcriptsc) Any other supporting documents and testimonialsd) Clearance Certificates from the following bodies
Kenya Revenue Authority;
Higher Education Loans Board;
Ethics and Anti-Corruption Commission;
Any of the registered Credit Reference Bureaus (CRB); and
Directorate of Criminal Investigation (DCI).Please note:1. NITA is committed to implementing the provisions of the Constitution Chapter 232(1) onFair Competition and Merit, Representation of Kenyan diverse
communities and Affording equal employment opportunities to Men and Women, Members of all Ethnicgroups and persons with disabilities. THEREFORE, PERSONS WITHDISABILITIES, THE MARGINALIZED AND MINORITIES AREENCOURAGED TO APPLY.2. Only shortlisted candidates will be contacted.3. For details on job description and specifications of the above advertised positions, visit thewebsite www.nita.go.ke.4. Canvassing will lead to automatic disqualification.Interested persons should make an application to the Director General, National IndustrialTraining Authority, P.O. Box 74494-00200 Nairobi attaching copies of their ID, CV,certificates and relevant testimonials and sent through email ONLY so as to reach the Authority by 26th July 2022, 5.00 PM.
20/07/2022
Young Professional
The National Industrial Training Authority (NITA) in partnership with other agencies is currentlyimplementing the Kenya Youth Employment and Opportunities Project (KYEOP) with supportfrom the World Bank.
The objective of KYEOP is to increase employment and earningopportunities among the youth by empowering them with formal and informal life skills, corebusiness skills, technical training and work experience opportunities.
This is achieved throughidentified formal and informal training service providers that provide training in occupations that are identified in line with the key economic activities in participating Counties.Important Notice:Shortlisted applicants will be required to present Originals of the following documents duringinterviews:-a) National Identity Cardb) Academic and Professional Certificates and transcriptsc) Any other supporting documents and testimonialsd) Clearance Certificates from the following bodies
Kenya Revenue Authority;
Higher Education Loans Board;
Ethics and Anti-Corruption Commission;
Any of the registered Credit Reference Bureaus (CRB); and
Directorate of Criminal Investigation (DCI).Please note:1. NITA is committed to implementing the provisions of the Constitution Chapter 232(1) onFair Competition and Merit, Representation of Kenyan diverse
communities and Affording equal employment opportunities to Men and Women, Members of all Ethnicgroups and persons with disabilities. THEREFORE, PERSONS WITHDISABILITIES, THE MARGINALIZED AND MINORITIES AREENCOURAGED TO APPLY.2. Only shortlisted candidates will be contacted.3. For details on job description and specifications of the above advertised positions, visit thewebsite www.nita.go.ke.4. Canvassing will lead to automatic disqualification.Interested persons should make an application to the Director General, National IndustrialTraining Authority, P.O. Box 74494-00200 Nairobi attaching copies of their ID, CV,certificates and relevant testimonials and sent through email ONLY so as to reach the Authority by 26th July 2022, 5.00 PM.
Reporting to a Senior Officer, the job holder will be responsible for oral dictation,managing and organizing office records and documents, processing date, maintainingoffice diary and travel itinerary; security of office records, equipment and documentsincluding classified materials, preparing responses for routine correspondences,establishing and monitoring procedures for record keeping of correspondence and filemovements, ensuring security, integrity and confidentiality of date, managing officeprotocol and etiquette, managing meetings and conferences.Job DescriptionThe Assistant Office Administrator is responsible for the following;
i. Assisting in Word and data processing,
ii. Handling telephone calls and appointments;
iii. Attending to visitors/clients;
iv. Assisting in maintaining a good Filing system;
v. Assisting in managing the office diary;
vi. Assisting in handling routine correspondences;
vii. Assisting in ensuring office cleanliness;
viii. Assisting in requisition for office stationery and equipment;
ix. Assisting in managing office resources and supplies; and
x. Assisting in ensuring security of office records, equipment and documents.Person SpecificationsFor appointment at this position, a candidate must have: -
i. KCSE Mean grade Cii. Have passed in the following
subjects offered by the Kenya NationalExaminations Council:
a. Typewriting II (40 W.P.M.), or computerized document processing III;
b. Business English II;
c. Commerce II;
d. Office Management II/Office Administration and Management III;
e. Secretarial Duties II; and
f. Office Practice II.
OR
i. Certificate in Secretarial Studies/ Business Management from a recognizedinstitution or equivalent qualification with BS&G certificates.
ii. Possess certificates in computer application from a recognized institution.
iii. Certificate in Public Relations and customer Care course not lasting less than two(2) weeks from a recognized institution; and
iv. Demonstrated outstanding professional competence.
20/07/2022
Young Professional
Reporting to a Senior Officer, the job holder will be responsible for oral dictation,managing and organizing office records and documents, processing date, maintainingoffice diary and travel itinerary; security of office records, equipment and documentsincluding classified materials, preparing responses for routine correspondences,establishing and monitoring procedures for record keeping of correspondence and filemovements, ensuring security, integrity and confidentiality of date, managing officeprotocol and etiquette, managing meetings and conferences.Job DescriptionThe Assistant Office Administrator is responsible for the following;
i. Assisting in Word and data processing,
ii. Handling telephone calls and appointments;
iii. Attending to visitors/clients;
iv. Assisting in maintaining a good Filing system;
v. Assisting in managing the office diary;
vi. Assisting in handling routine correspondences;
vii. Assisting in ensuring office cleanliness;
viii. Assisting in requisition for office stationery and equipment;
ix. Assisting in managing office resources and supplies; and
x. Assisting in ensuring security of office records, equipment and documents.Person SpecificationsFor appointment at this position, a candidate must have: -
i. KCSE Mean grade Cii. Have passed in the following
subjects offered by the Kenya NationalExaminations Council:
a. Typewriting II (40 W.P.M.), or computerized document processing III;
b. Business English II;
c. Commerce II;
d. Office Management II/Office Administration and Management III;
e. Secretarial Duties II; and
f. Office Practice II.
OR
i. Certificate in Secretarial Studies/ Business Management from a recognizedinstitution or equivalent qualification with BS&G certificates.
ii. Possess certificates in computer application from a recognized institution.
iii. Certificate in Public Relations and customer Care course not lasting less than two(2) weeks from a recognized institution; and
iv. Demonstrated outstanding professional competence.
The ET Temporary - Receptionist will be responsible mainly for receiving the clients as the first point of contact, providing general assistance with correspondence and information inquiries. This position works closely with and reports to the Executive Assistant under the overall supervision of the IFC Country Manager, Kenya Cluster.Role & Responsibilities:
This is an entry level office support position which contributes to the smooth running of the daily operations of the office. The ET Temporary (Receptionist) will carry out a full range of tasks that may vary according to office needs and requirements. Duties will include managing the reception, courier services, correspondence distribution, videoconference scheduling and providing support in ad-hoc activities as required.
Responsibilities will involve collaboration with team members in the Kenya Office, as well as frequent interaction with external counterparts such as Consultants, Government Officials, International Donors, Service Providers, Vendors and members of the Private Sector and Civil Society.
Receive visitors and answer queries in a polite and meaningful manner while ensuring that security procedures are followed.
Provide high quality telephone service through the switchboard by answering queries, taking accurate phone messages and ensuring that they are routed in a timely manner to the intended recipient in an efficient, pleasant and effective manner.
Handle and report any anomalies in the communication systems.
Manages incoming and outgoing mail, courier services and the weekly pouch while ensuring that any mail addressed to the Country Office is properly registered and delivered to the Front Office as quickly as possible.
Compiling invoices for the various mail and courier vendors.
Receiving and compiling vendor tenders to share with appropriate receiving teams.
Receive and forward invoices to appropriate departments including the coordination of office supply and service orders with vendors.
Coordinating the delivery of payments.
Maintain an up-to-date database of Government Officials, Donors, UN agencies, Non-Governmental Organizations, vendors and other institutions and persons regularly associated with the work of the Country Office.
Maintaining the internal office directory listing of staff sitting locations, extension numbers, cellphone numbers and continuously updating and circulating to staff.
Manage the scheduling of multiple videoconferences and meeting rooms.
Supports logistical coordination for conferences, workshops, retreats, learning events, sending invitations to participants and follow up on confirmation of attendance as necessary.
Serve as a backup for IFC Program Assistants and provide support to IFC visiting missions and teams on the ground as required.
Handle filing and other administrative
duties as required.
Handling and solving non-routine tasks and requests (responding to requests requiring address queries etc.).
Provide general office support as required and assigned to ensure the smooth functioning of the Country Office.Selection Criteria
Minimum of a High school diploma, Bachelor’s Degree preferred with at least 2 years or more of experience, or the equivalent combination of education and experience.
Similar or relevant work experience as a Receptionist in a large multinational and multi-lingual organization.
Proficiency in using advanced functions of computer applications such as Microsoft Office (Word, Outlook, Excel, PowerPoint).
Excellent interpersonal and communication skills and the ability to interact effectively with clients and staff at all levels.
Strong written and communication skills in English.
Ability to draft and translate simple correspondence as required.
20/07/2022
Young Professional
The ET Temporary - Receptionist will be responsible mainly for receiving the clients as the first point of contact, providing general assistance with correspondence and information inquiries. This position works closely with and reports to the Executive Assistant under the overall supervision of the IFC Country Manager, Kenya Cluster.Role & Responsibilities:
This is an entry level office support position which contributes to the smooth running of the daily operations of the office. The ET Temporary (Receptionist) will carry out a full range of tasks that may vary according to office needs and requirements. Duties will include managing the reception, courier services, correspondence distribution, videoconference scheduling and providing support in ad-hoc activities as required.
Responsibilities will involve collaboration with team members in the Kenya Office, as well as frequent interaction with external counterparts such as Consultants, Government Officials, International Donors, Service Providers, Vendors and members of the Private Sector and Civil Society.
Receive visitors and answer queries in a polite and meaningful manner while ensuring that security procedures are followed.
Provide high quality telephone service through the switchboard by answering queries, taking accurate phone messages and ensuring that they are routed in a timely manner to the intended recipient in an efficient, pleasant and effective manner.
Handle and report any anomalies in the communication systems.
Manages incoming and outgoing mail, courier services and the weekly pouch while ensuring that any mail addressed to the Country Office is properly registered and delivered to the Front Office as quickly as possible.
Compiling invoices for the various mail and courier vendors.
Receiving and compiling vendor tenders to share with appropriate receiving teams.
Receive and forward invoices to appropriate departments including the coordination of office supply and service orders with vendors.
Coordinating the delivery of payments.
Maintain an up-to-date database of Government Officials, Donors, UN agencies, Non-Governmental Organizations, vendors and other institutions and persons regularly associated with the work of the Country Office.
Maintaining the internal office directory listing of staff sitting locations, extension numbers, cellphone numbers and continuously updating and circulating to staff.
Manage the scheduling of multiple videoconferences and meeting rooms.
Supports logistical coordination for conferences, workshops, retreats, learning events, sending invitations to participants and follow up on confirmation of attendance as necessary.
Serve as a backup for IFC Program Assistants and provide support to IFC visiting missions and teams on the ground as required.
Handle filing and other administrative
duties as required.
Handling and solving non-routine tasks and requests (responding to requests requiring address queries etc.).
Provide general office support as required and assigned to ensure the smooth functioning of the Country Office.Selection Criteria
Minimum of a High school diploma, Bachelor’s Degree preferred with at least 2 years or more of experience, or the equivalent combination of education and experience.
Similar or relevant work experience as a Receptionist in a large multinational and multi-lingual organization.
Proficiency in using advanced functions of computer applications such as Microsoft Office (Word, Outlook, Excel, PowerPoint).
Excellent interpersonal and communication skills and the ability to interact effectively with clients and staff at all levels.
Strong written and communication skills in English.
Ability to draft and translate simple correspondence as required.
Job information
Sectors:
Town/City:
Administration, Business and Management
Nairobi,Kenya
Job Description
Job Purpose
The position is responsible for the filing, retrieval, receiving and dispatching of mails, documents and files in line with approved standards and procedures.
Key Responsibilities/ Duties / Tasks
Operational Responsibilities / Tasks
Continuously identify and sort records for archiving and disposal to decongest storage space;
Scan documents for faster retrieval of information;
Receive, date stamp and record incoming mails;
Serialise and file records in appropriate subject files;
Collect mails from the post office;
Record and dispatch outgoing mails;
Arrange files in the Registry;
Keep track of files in and out of the Registry;
Maintain and repair torn and won out files;
Deliver files and mails to action officers;
Track file movement by taking daily census with action officers;
Keep safe custody of keys to the Registry;
Liaise with contracted couriers to dispatch mails;
Responsibility for Physical Assets
Computers
Filing cabinets, furniture and files
Decision Making / Job Influence
Operational
Working Conditions
Office setting
Job Competencies (Knowledge, Experience and Attributes / Skills)
Academic qualifications
Diploma in Records Management or in a related field from a recognized institution
Previous relevant work experience required.
Two years of relevant experience
Functional Skills, Behavioral Competencies/Attributes:
Meets the requirements of Chapter Six of the Constitution;
Good interpersonal skills;
Knowledge of relevant computer packages;
High level of attention to detail;
Ability to work well with teams; and
Ability to work with minimum supervision under strict deadlines.
12/04/2022
Young Professional
Job information
Sectors:
Town/City:
Administration, Business and Management
Nairobi,Kenya
Job Description
Job Purpose
The position is responsible for the filing, retrieval, receiving and dispatching of mails, documents and files in line with approved standards and procedures.
Key Responsibilities/ Duties / Tasks
Operational Responsibilities / Tasks
Continuously identify and sort records for archiving and disposal to decongest storage space;
Scan documents for faster retrieval of information;
Receive, date stamp and record incoming mails;
Serialise and file records in appropriate subject files;
Collect mails from the post office;
Record and dispatch outgoing mails;
Arrange files in the Registry;
Keep track of files in and out of the Registry;
Maintain and repair torn and won out files;
Deliver files and mails to action officers;
Track file movement by taking daily census with action officers;
Keep safe custody of keys to the Registry;
Liaise with contracted couriers to dispatch mails;
Responsibility for Physical Assets
Computers
Filing cabinets, furniture and files
Decision Making / Job Influence
Operational
Working Conditions
Office setting
Job Competencies (Knowledge, Experience and Attributes / Skills)
Academic qualifications
Diploma in Records Management or in a related field from a recognized institution
Previous relevant work experience required.
Two years of relevant experience
Functional Skills, Behavioral Competencies/Attributes:
Meets the requirements of Chapter Six of the Constitution;
Good interpersonal skills;
Knowledge of relevant computer packages;
High level of attention to detail;
Ability to work well with teams; and
Ability to work with minimum supervision under strict deadlines.
Duties and Responsibilities:
• Attending to clients-both phone calls and walk-ins with clients and responding to emails• Renewal invitations and follow-ups• Issue cover notes certificates motor and Marine• Issue yellow card extensions• Issue policy documents and Endorsements• Debiting• Issue credit notes and approved within their limits• Reconciliation on underwriting issue• Complete asset insurance confirmation forms for approval and bank confirmation Letters• Filling of documents after action• Assist in intervening clients who have been at the reception waiting for a long.• Assist in training of new staff on premia system• Motor certificate reconciliations both internal and external• Review of policies claims ratio and action on claim advises• Address customer complaints within the shortest time possible• Hanging Transactions• Reinsurance SlipsJob Holders Specifications:
Desired Education/Qualifications:• Degree B/Admin Bsn Management• Diploma in Customer Service
Minimum Experience
• None although 6 months or more exposure in the insurance industry is preferredRole Competencies• Excellent Computer Skills• Good Communication Skills• Good analytical Skills• Basic insurance Knowledge• Good listening and customer care skills• Good interpersonal skills• Good public relation• Interest in the products
12/04/2022
Young Professional
Duties and Responsibilities:
• Attending to clients-both phone calls and walk-ins with clients and responding to emails• Renewal invitations and follow-ups• Issue cover notes certificates motor and Marine• Issue yellow card extensions• Issue policy documents and Endorsements• Debiting• Issue credit notes and approved within their limits• Reconciliation on underwriting issue• Complete asset insurance confirmation forms for approval and bank confirmation Letters• Filling of documents after action• Assist in intervening clients who have been at the reception waiting for a long.• Assist in training of new staff on premia system• Motor certificate reconciliations both internal and external• Review of policies claims ratio and action on claim advises• Address customer complaints within the shortest time possible• Hanging Transactions• Reinsurance SlipsJob Holders Specifications:
Desired Education/Qualifications:• Degree B/Admin Bsn Management• Diploma in Customer Service
Minimum Experience
• None although 6 months or more exposure in the insurance industry is preferredRole Competencies• Excellent Computer Skills• Good Communication Skills• Good analytical Skills• Basic insurance Knowledge• Good listening and customer care skills• Good interpersonal skills• Good public relation• Interest in the products
Reporting to Director, Medical Services & Research, the successful candidate will be responsible for providing an efficient administrative support to the office of Director Medical Services and Research in line with requirements.
Responsibilities
Administer the Director, Medical Services & Research calendar of meetings and activities effectively.
Prepare and update materials for meetings, presentations, and departmental communication.
Coordinate and take minutes of various department meetings and subcommittees meetings and compile reports as assigned.
Facilitate internal and external meetings including booking meeting rooms, venues and managing logistics in domestic and international locations.
Review requests for prioritization with executive partners.
Provide logistical and administrative support for continuing medical education sessions, divisional conferences/workshops and clinical governance.
Update and maintain admitting staff records including details on members listing, licenses, insurance cover and any other pertinent information.
Provide administrative support in the processing of new applications for doctors admitting rights.
Facilitate and prepare medical reports as assigned and managing external parties
Co-ordinate the requisition and stock control of all stationery and stock items for the office.
Attend to all mail and telephone messages, calls, voicemails for appropriate sorting and delivery and action.
Maintain department related files, both paper and electronic.
Maintain a proper document handling system in the office by keeping an efficient filing and retrieval system.
Attend to inquiries and liaise with the appropriate staff as necessary to ensure that the needs are satisfactorily attended to.
Maintain a high degree of confidentiality and professionalism; and
Perform any other duties that may be assigned by the supervisor from time to time.
Any other responsibilities that may be assigned to the job holder by the supervisor from time to time.
Qualifications
University degree in Business Studies and Secretarial training or equivalent.
Medical secretarial training
Minimum of 3 years’ relevant experience in a similar role.
CORE COMPETENCIES
Ability to draft and type different correspondences
Ability to take minutes
Ability to engage at all levels of the organization
Planning and organizing skills
Ability to think on one’s feet
Relationship management skills
Tact and diplomacy
Confidentiality
System knowledge
Team working skills
Accountability
Integrity
How to Apply
If your background, experience, and competence match the above specifications, please send us your application (cover letter & CV/Resume) quoting the job reference number, your current remuneration, testimonials and full contact details of 3 referees, to reach the undersigned not later than Monday, 25th April 2022. Only shortlisted candidates will be contacted. We shall ONLY accept ONLINE applications and contact SHORTLISTED candidates
Director Human Resources & OperationsThe Nairobi HospitalP. O. Box 30026 – 00100NAIROBI
12/04/2022
Young Professional
Reporting to Director, Medical Services & Research, the successful candidate will be responsible for providing an efficient administrative support to the office of Director Medical Services and Research in line with requirements.
Responsibilities
Administer the Director, Medical Services & Research calendar of meetings and activities effectively.
Prepare and update materials for meetings, presentations, and departmental communication.
Coordinate and take minutes of various department meetings and subcommittees meetings and compile reports as assigned.
Facilitate internal and external meetings including booking meeting rooms, venues and managing logistics in domestic and international locations.
Review requests for prioritization with executive partners.
Provide logistical and administrative support for continuing medical education sessions, divisional conferences/workshops and clinical governance.
Update and maintain admitting staff records including details on members listing, licenses, insurance cover and any other pertinent information.
Provide administrative support in the processing of new applications for doctors admitting rights.
Facilitate and prepare medical reports as assigned and managing external parties
Co-ordinate the requisition and stock control of all stationery and stock items for the office.
Attend to all mail and telephone messages, calls, voicemails for appropriate sorting and delivery and action.
Maintain department related files, both paper and electronic.
Maintain a proper document handling system in the office by keeping an efficient filing and retrieval system.
Attend to inquiries and liaise with the appropriate staff as necessary to ensure that the needs are satisfactorily attended to.
Maintain a high degree of confidentiality and professionalism; and
Perform any other duties that may be assigned by the supervisor from time to time.
Any other responsibilities that may be assigned to the job holder by the supervisor from time to time.
Qualifications
University degree in Business Studies and Secretarial training or equivalent.
Medical secretarial training
Minimum of 3 years’ relevant experience in a similar role.
CORE COMPETENCIES
Ability to draft and type different correspondences
Ability to take minutes
Ability to engage at all levels of the organization
Planning and organizing skills
Ability to think on one’s feet
Relationship management skills
Tact and diplomacy
Confidentiality
System knowledge
Team working skills
Accountability
Integrity
How to Apply
If your background, experience, and competence match the above specifications, please send us your application (cover letter & CV/Resume) quoting the job reference number, your current remuneration, testimonials and full contact details of 3 referees, to reach the undersigned not later than Monday, 25th April 2022. Only shortlisted candidates will be contacted. We shall ONLY accept ONLINE applications and contact SHORTLISTED candidates
Director Human Resources & OperationsThe Nairobi HospitalP. O. Box 30026 – 00100NAIROBI
Responsibilities
Co-ordinate back office sales activities seamlessly on behalf of sales agents and the customers. Compliance to set rules and regulations to enhance interdepartmental cohesion and team work
Order posting and progression up to delivery.
Manage in-house accounts/existing accounts/repeat sales and ensure outstanding trade debts are collected in conjunction with the sales manager.
Assisting in coordinating and arrange for product presentation meetings / focus group meetings with specifiers.
Keeping track, reviewing and analysing the sales prospects/ pipeline by product line & making use of all project/customer databases available to the company and updating of the same.
Ensuring strict adherence to sales business processes and policies. E.g. sales agents have correctly & completely filled out New Customer forms, Credit application forms, documented customer / sales agents’ agreements. In the event that there are any forms not done as per procedure/policy to advise the sales manager.
Liaison with production department and other departments to ensure that products are available and turnaround time is observed to meet agreements with customers.
Qualifications
Bachelor’s degree in business management / sales & marketing or a relevant course
At least 3 years’ sales administration/ support in a busy manufacturing or building materials set up
SAGE experience highly preferred
How to Apply
Interested and qualified candidates to send their CVs to CC frank.vacancies@yahoo.com on or before 29th March 2022
24/03/2022
Young Professional
Responsibilities
Co-ordinate back office sales activities seamlessly on behalf of sales agents and the customers. Compliance to set rules and regulations to enhance interdepartmental cohesion and team work
Order posting and progression up to delivery.
Manage in-house accounts/existing accounts/repeat sales and ensure outstanding trade debts are collected in conjunction with the sales manager.
Assisting in coordinating and arrange for product presentation meetings / focus group meetings with specifiers.
Keeping track, reviewing and analysing the sales prospects/ pipeline by product line & making use of all project/customer databases available to the company and updating of the same.
Ensuring strict adherence to sales business processes and policies. E.g. sales agents have correctly & completely filled out New Customer forms, Credit application forms, documented customer / sales agents’ agreements. In the event that there are any forms not done as per procedure/policy to advise the sales manager.
Liaison with production department and other departments to ensure that products are available and turnaround time is observed to meet agreements with customers.
Qualifications
Bachelor’s degree in business management / sales & marketing or a relevant course
At least 3 years’ sales administration/ support in a busy manufacturing or building materials set up
SAGE experience highly preferred
How to Apply
Interested and qualified candidates to send their CVs to CC frank.vacancies@yahoo.com on or before 29th March 2022
Role Profile: Operations Loading Clerk – Mombasa
Responsibilities
Obtain Loading instructions from back office
Check and verify the booking instructions
Coordinate Loading of reefer containers and gensets as per the booking instructions
Inspect the temperature control panel to make sure all functions are working properly
Set the temperature according to booking instructions
Ensure all reefer kits are loaded.
Qualifications
High School qualification or equivalent
Prior experience working in a reefer Depot
Ability to work under pressure and anticipate potential resource constraints and diagnose, evaluate and resolve such problems as they happen.
Good decision-making and problem-solving skills.
Effective communication skills.
Attention to detail.
Relative physical strength and stamina.
Demonstrate Professional Excellence.
Ability to prepare and prioritize deliverables in accordance with required deadlines.
Excel and Microsoft office
How to Apply
Send CV toby 25th March 2022. Clearly indicate the job title “Operations Loading Clerk – Mombasa”
24/03/2022
Young Professional
Role Profile: Operations Loading Clerk – Mombasa
Responsibilities
Obtain Loading instructions from back office
Check and verify the booking instructions
Coordinate Loading of reefer containers and gensets as per the booking instructions
Inspect the temperature control panel to make sure all functions are working properly
Set the temperature according to booking instructions
Ensure all reefer kits are loaded.
Qualifications
High School qualification or equivalent
Prior experience working in a reefer Depot
Ability to work under pressure and anticipate potential resource constraints and diagnose, evaluate and resolve such problems as they happen.
Good decision-making and problem-solving skills.
Effective communication skills.
Attention to detail.
Relative physical strength and stamina.
Demonstrate Professional Excellence.
Ability to prepare and prioritize deliverables in accordance with required deadlines.
Excel and Microsoft office
How to Apply
Send CV toby 25th March 2022. Clearly indicate the job title “Operations Loading Clerk – Mombasa”
Role Profile: Storekeeper – Mombasa
The purpose of position is to manage and oversee the stock control and purchasing in the workshop and stores
Responsibilities
Issue parts and consumables to
Update accurate part numbers on quotes for input into MERC+
Keep minimum stock levels of all parts and
Keep accurate records of all parts issued and purchased subject to Manager approval
Purchase stock from approved suppliers
Provide monthly and weekly reports of stock
Inspection of stock to insure they meet HSSE standards
Raise and capturing of purchase orders
Obtain authorisation of purchase orders
Obtain PO number from IFS
Update IFS with correct total amount from invoices for release
Capture all stock issues for the day in the system to enable deplete /add stock
Liaison with Tammy regarding supplier payments sending through proper records of invoices attached with PO
Manage the supplier relationship to always ensure competitive pricing cheapest pricing
Ensure the gas store is fully always stocked
Ensure paint store is fully stocked at all times
Qualifications
Diploma in supply chain or stores management
Ability to work under pressure and anticipate potential resource constraints and diagnose, evaluate, and resolve such problems as they happen.
Good decision-making and problem-solving skills.
Effective communication skills.
Strong interpersonal and communication skills.
Demonstrate Professional Excellence.
Ability to prepare and prioritize deliverables in accordance with required deadlines.
Excel and Microsoft office
How to Apply
Send CV to by 25th March 2022. Clearly indicate the job title “Storekeeper – Mombasa”
24/03/2022
Young Professional
Role Profile: Storekeeper – Mombasa
The purpose of position is to manage and oversee the stock control and purchasing in the workshop and stores
Responsibilities
Issue parts and consumables to
Update accurate part numbers on quotes for input into MERC+
Keep minimum stock levels of all parts and
Keep accurate records of all parts issued and purchased subject to Manager approval
Purchase stock from approved suppliers
Provide monthly and weekly reports of stock
Inspection of stock to insure they meet HSSE standards
Raise and capturing of purchase orders
Obtain authorisation of purchase orders
Obtain PO number from IFS
Update IFS with correct total amount from invoices for release
Capture all stock issues for the day in the system to enable deplete /add stock
Liaison with Tammy regarding supplier payments sending through proper records of invoices attached with PO
Manage the supplier relationship to always ensure competitive pricing cheapest pricing
Ensure the gas store is fully always stocked
Ensure paint store is fully stocked at all times
Qualifications
Diploma in supply chain or stores management
Ability to work under pressure and anticipate potential resource constraints and diagnose, evaluate, and resolve such problems as they happen.
Good decision-making and problem-solving skills.
Effective communication skills.
Strong interpersonal and communication skills.
Demonstrate Professional Excellence.
Ability to prepare and prioritize deliverables in accordance with required deadlines.
Excel and Microsoft office
How to Apply
Send CV to by 25th March 2022. Clearly indicate the job title “Storekeeper – Mombasa”
Role Profile: Operations Data Clerk – Mombasa
EMR
Checking raps status & verify container numbers for reefer job cards.
Capturing of reefer job cards into Mercplus.
Updating PTI status in Logstar.
Updating completed dates on wip report.
Reconciling ACS hours for billing.
Checking for Site Manager approvals & forwarding to reefer supervisor.
Updating reefer approvals and revenue figures on white board.
Assist with washbay status & workshop job cards.
Cold treatment status updates.
Assisting with tower maps.
Qualifications
Ability to work under pressure and anticipate potential resource constraints and diagnose, evaluate and resolve such problems as they
Good decision-making and problem-solving
Effective communication
Strong interpersonal and communication
Demonstrate Professional
Ability to prepare and prioritize deliverables in accordance with required
How to Apply
Send CV to by 25th March 2022. Clearly indicate the job title “Operations Data Clerk-Mombasa”
24/03/2022
Young Professional
Role Profile: Operations Data Clerk – Mombasa
EMR
Checking raps status & verify container numbers for reefer job cards.
Capturing of reefer job cards into Mercplus.
Updating PTI status in Logstar.
Updating completed dates on wip report.
Reconciling ACS hours for billing.
Checking for Site Manager approvals & forwarding to reefer supervisor.
Updating reefer approvals and revenue figures on white board.
Assist with washbay status & workshop job cards.
Cold treatment status updates.
Assisting with tower maps.
Qualifications
Ability to work under pressure and anticipate potential resource constraints and diagnose, evaluate and resolve such problems as they
Good decision-making and problem-solving
Effective communication
Strong interpersonal and communication
Demonstrate Professional
Ability to prepare and prioritize deliverables in accordance with required
How to Apply
Send CV to by 25th March 2022. Clearly indicate the job title “Operations Data Clerk-Mombasa”
Job Summary
Technical University of Mombasa Enterprises Limited (TUMEL) seek to hire highly competent and qualified people to fill the above vacancy within its staff establishment.
Minimum Qualification: Diploma
Experience Level: Mid level
Experience Length: 2 years
Job Description/Requirements
S/No.1PositionAdministrative AssistantVacancy No.TUMEL/ADM.ASS/22/02/2022
No. of Posts1Reporting to: Human Resource and Administration OfficerRequirements/Job Specifications:• Diploma in Business Management or equivalent; additional qualification as an Administrative Assistant or Secretary will be a plus.• Proven experience as an Administrative Assistant, or Office Admin Assistant;• Knowledge of office management systems and procedures;• Excellent documentation, communication and IT skills;• Working knowledge of office equipment, like printers and fax machines;• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular);• Excellent time management skills and the ability to prioritize work;• Attention to detail and problem solving skills;• Excellent written and verbal communication skills; and• Strong organizational skills with the ability to multi-task;Duties and Responsibilities:• Assist in Proposal Writing and Tender Submissions;• Schedule and coordinate staff and other meetings;• Collate and distribute mail;• Prepare communications, such as memos, emails, invoices, reports and other correspondence;• Write and edit documents from letters to reports and instructional documents;• Create and maintain filing systems, both electronic and physical;• Evaluate the company's compliance program;• Communicating with a variety of stakeholders; and• Perform any other duties and responsibilities as may be assigned by the Managing Director or any other person placed in authority from time to time.Skills & Competencies• Attention to detail;• Ability to think objectively;• Planning, organizing and coordinating skills;• Strong communication skills;• Team work and people management skills;• Report writing skills;• Good organization, time management and scheduling skills;• Basic bookkeeping experience, especially in accounts payable/receivable;• Experience using office management software, including word processing software and spreadsheets;• Typing speed of at least 60 words per minute with few errors; and• Ability to multitaskMinimum Qualification RequirementsDiplomaTUMEL Grade5Consolidated Salary Range35,000/ - 53,805/=Only shortlisted and successful candidates shall be contacted. Any form of canvassing either directly or indirectly shall lead to automatic disqualification.How to ApplyIf you are up to the challenge, possess the necessary qualification and experience; please send your application including an Application letter, an updated CV, Academic and Professional Certificates, a copy of National Identity Card and Chapter Six requirement on or before 8th March, 2022 by 5:00 pm.We are committed to providing excellent services and products at outstanding valueNOTE:All applications should be sent in pdf format as a single document. Any other formats will not be accepted and will lead to automatic disqualification.In Compliance to Article Six (6) of the Constitution of Kenya, you should provide:• Valid Certificate of Good Conduct• Tax Compliance certificate• HELB clearance• EACC compliance certificateTUMEL is an equal opportunity employer and committed to diversity and gender equality. Women, marginalized and minority groups are encouraged to apply.
23/02/2022
Young Professional
Job Summary
Technical University of Mombasa Enterprises Limited (TUMEL) seek to hire highly competent and qualified people to fill the above vacancy within its staff establishment.
Minimum Qualification: Diploma
Experience Level: Mid level
Experience Length: 2 years
Job Description/Requirements
S/No.1PositionAdministrative AssistantVacancy No.TUMEL/ADM.ASS/22/02/2022
No. of Posts1Reporting to: Human Resource and Administration OfficerRequirements/Job Specifications:• Diploma in Business Management or equivalent; additional qualification as an Administrative Assistant or Secretary will be a plus.• Proven experience as an Administrative Assistant, or Office Admin Assistant;• Knowledge of office management systems and procedures;• Excellent documentation, communication and IT skills;• Working knowledge of office equipment, like printers and fax machines;• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular);• Excellent time management skills and the ability to prioritize work;• Attention to detail and problem solving skills;• Excellent written and verbal communication skills; and• Strong organizational skills with the ability to multi-task;Duties and Responsibilities:• Assist in Proposal Writing and Tender Submissions;• Schedule and coordinate staff and other meetings;• Collate and distribute mail;• Prepare communications, such as memos, emails, invoices, reports and other correspondence;• Write and edit documents from letters to reports and instructional documents;• Create and maintain filing systems, both electronic and physical;• Evaluate the company's compliance program;• Communicating with a variety of stakeholders; and• Perform any other duties and responsibilities as may be assigned by the Managing Director or any other person placed in authority from time to time.Skills & Competencies• Attention to detail;• Ability to think objectively;• Planning, organizing and coordinating skills;• Strong communication skills;• Team work and people management skills;• Report writing skills;• Good organization, time management and scheduling skills;• Basic bookkeeping experience, especially in accounts payable/receivable;• Experience using office management software, including word processing software and spreadsheets;• Typing speed of at least 60 words per minute with few errors; and• Ability to multitaskMinimum Qualification RequirementsDiplomaTUMEL Grade5Consolidated Salary Range35,000/ - 53,805/=Only shortlisted and successful candidates shall be contacted. Any form of canvassing either directly or indirectly shall lead to automatic disqualification.How to ApplyIf you are up to the challenge, possess the necessary qualification and experience; please send your application including an Application letter, an updated CV, Academic and Professional Certificates, a copy of National Identity Card and Chapter Six requirement on or before 8th March, 2022 by 5:00 pm.We are committed to providing excellent services and products at outstanding valueNOTE:All applications should be sent in pdf format as a single document. Any other formats will not be accepted and will lead to automatic disqualification.In Compliance to Article Six (6) of the Constitution of Kenya, you should provide:• Valid Certificate of Good Conduct• Tax Compliance certificate• HELB clearance• EACC compliance certificateTUMEL is an equal opportunity employer and committed to diversity and gender equality. Women, marginalized and minority groups are encouraged to apply.
ABOUT WFP
United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.
Brief description of WFP in Uganda
WFP delivers food assistance in emergencies and work with communities to improve nutrition and build resilience. WFP provides life-saving food assistance and livelihood opportunities to refugees in Uganda. In addition, WFP assists the most vulnerable people in Karamoja with food and nutrition assistance. Finally, WFP works with smallholder farmers and links them to markets.
As Uganda strives to achieve Zero Hunger by 2030 and become a middle-income country by 2040, WFP is also assessing its relevance and repositioning its role in Uganda.
ARE YOU UP TO THE CHALLENGE?
We are seeking qualified individuals for the position of Driver G2 (1 Position) to be based Nalukolongo . Selected candidates will be employed on Fixed Term.
PLEASE NOTE: While successful candidates will have the possibility to indicate their preferred location, WFP Uganda will make the final decision on the duty station of assignment based on its operational and staffing requirements.
ORGANIZATIONAL CONTEXT
These jobs are found in Regional Bureaux (RBs), Country Offices (COs), Area Offices (AOs) and Field Offices (FOs). Job holders report to the Administration Officer, Logistics Officer or the designate, and drive light vehicles, trucks, vans, motorcycles or any other type of land transport. They may also be assigned to operate speed boats or other types of watercrafts. The job may involve basic administrative assistance in the office or stores.
JOB PURPOSE
Under the supervision of the assigned officer, the driver will provide support to the implementation of programmes in accordance with Uganda Country Office’s annual work-plan and as per Administrative/transport regulations and standard operating procedures.
Key Accountabilities Continued
Ensure completion of all mandatory trainings as assigned in the WFP e-learning portal.
Vehicle safety standards are maintained as per the driver’s handbook.
Ensure that any WFP Vehicle driven is mechanically fit at all times as per driver’s handbook
Vehicles are driven safely, optimizing vehicle use, economizing fuel as well as minimizing tear and wear
Ensure full and timely accomplishment of assignments. Accountability for time, assignments and activities.
Perform any other duties as required regarding data collection and entry.
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
Understand and communicate the Strategic Objectives: Builds an understanding of WFP’s Strategic Objectives.
Be a force for positive change: Approaches individual tasks and responsibilities with a positive attitude and demeanor.
Make the mission inspiring to our team: Understands the impact of WFP activities in beneficiary communities.
Make our mission visible in everyday actions: Connects individual tasks and responsibilities to unit’s goals and mission.
People
Look for ways to strengthen people's skills: Seeks opportunities to build and enhance individual skills.
Create an inclusive culture: Demonstrates respect and understanding for diversity and cultural differences.
Be a coach & provide constructive feedback: Identifies and approaches colleagues or supervisors to serve as coaches.
Create an “I will”/”We will” spirit: Sets clear goals and measurable targets for own tasks and responsibilities.
Performance
Encourage innovation & creative solutions: Assesses own tasks and responsibilities to find ways to be more efficient.
Focus on getting results: Maintains accurate records of completion times and tasks in own areas of responsibility.
Make commitments and make good on commitments: Understands responsibilities and the metrics associated with own tasks.
Be Decisive: Notifies supervisors of dangerous situations or potential issues that may arise while in the field or office.
Partnership
Connect and share across WFP units: Understands WFP’s organizational structure, including the purpose and mission of each unit.
Build strong external partnerships: Supports team in working with colleagues and WFP’s partners in the field toward common goals.
Be politically agile & adaptable: Maintains a professional and courteous relationship with other WFP employees and partners in the field.
Be clear about the value WFP brings to partnerships: Understands own team’s contributions in its partnerships with internal and external stakeholders.
FUNCTIONAL CAPABILITIES
Capability Name
Description of the behaviour expected for the proficiency level
Supply Chain Management and Optimization
Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks.
Planning, Project & Resource Management
Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources.
Information Management & Reporting
Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community.
Market Analysis, Contracting and Operational Execution
Ability to collect and collate necessary information to enable WFP to make informed operational decisions.
Warehouse and Inventory Management
Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.
Technical Assistance and Coordination
Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education.
Forklift operators license
Formal drivers training with a valid driver’s license/certification to operate assigned vehicle following local rules and regulations.
Experience: Three or more years of work experience as a Driver, preferably in an international organization, embassy or UN system with a demonstrated safe driving record.
Experience in driving a variety of makes and models of vehicles, including vans, trucks and other kinds of motorised vehicles.
Experience in defensive driving is desirable.
Experience in forklift operationsKnowledge & Skills:
Knowledge of driving rules and regulations, chauffer, protocol and courtesies, local roads/ waterways and conditions, and security issues.
Knowledge of the vehicle loading capacity and other parameters
3. Knowledge of driving/ boat operating rules and regulations whichever applicable;
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals;
Basic skills to assist in case of emergency, knowledge of first aid basic methods
Knowledge and ability to use radio, email, telephone and other applications;
Language: Fluency in English is a must.
DEADLINE FOR APPLICATIONS
Friday 25th February 2022
.
Female applicants and qualified applicants from developing countries are especially encouraged to apply
23/02/2022
Young Professional
ABOUT WFP
United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.
Brief description of WFP in Uganda
WFP delivers food assistance in emergencies and work with communities to improve nutrition and build resilience. WFP provides life-saving food assistance and livelihood opportunities to refugees in Uganda. In addition, WFP assists the most vulnerable people in Karamoja with food and nutrition assistance. Finally, WFP works with smallholder farmers and links them to markets.
As Uganda strives to achieve Zero Hunger by 2030 and become a middle-income country by 2040, WFP is also assessing its relevance and repositioning its role in Uganda.
ARE YOU UP TO THE CHALLENGE?
We are seeking qualified individuals for the position of Driver G2 (1 Position) to be based Nalukolongo . Selected candidates will be employed on Fixed Term.
PLEASE NOTE: While successful candidates will have the possibility to indicate their preferred location, WFP Uganda will make the final decision on the duty station of assignment based on its operational and staffing requirements.
ORGANIZATIONAL CONTEXT
These jobs are found in Regional Bureaux (RBs), Country Offices (COs), Area Offices (AOs) and Field Offices (FOs). Job holders report to the Administration Officer, Logistics Officer or the designate, and drive light vehicles, trucks, vans, motorcycles or any other type of land transport. They may also be assigned to operate speed boats or other types of watercrafts. The job may involve basic administrative assistance in the office or stores.
JOB PURPOSE
Under the supervision of the assigned officer, the driver will provide support to the implementation of programmes in accordance with Uganda Country Office’s annual work-plan and as per Administrative/transport regulations and standard operating procedures.
Key Accountabilities Continued
Ensure completion of all mandatory trainings as assigned in the WFP e-learning portal.
Vehicle safety standards are maintained as per the driver’s handbook.
Ensure that any WFP Vehicle driven is mechanically fit at all times as per driver’s handbook
Vehicles are driven safely, optimizing vehicle use, economizing fuel as well as minimizing tear and wear
Ensure full and timely accomplishment of assignments. Accountability for time, assignments and activities.
Perform any other duties as required regarding data collection and entry.
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
Understand and communicate the Strategic Objectives: Builds an understanding of WFP’s Strategic Objectives.
Be a force for positive change: Approaches individual tasks and responsibilities with a positive attitude and demeanor.
Make the mission inspiring to our team: Understands the impact of WFP activities in beneficiary communities.
Make our mission visible in everyday actions: Connects individual tasks and responsibilities to unit’s goals and mission.
People
Look for ways to strengthen people's skills: Seeks opportunities to build and enhance individual skills.
Create an inclusive culture: Demonstrates respect and understanding for diversity and cultural differences.
Be a coach & provide constructive feedback: Identifies and approaches colleagues or supervisors to serve as coaches.
Create an “I will”/”We will” spirit: Sets clear goals and measurable targets for own tasks and responsibilities.
Performance
Encourage innovation & creative solutions: Assesses own tasks and responsibilities to find ways to be more efficient.
Focus on getting results: Maintains accurate records of completion times and tasks in own areas of responsibility.
Make commitments and make good on commitments: Understands responsibilities and the metrics associated with own tasks.
Be Decisive: Notifies supervisors of dangerous situations or potential issues that may arise while in the field or office.
Partnership
Connect and share across WFP units: Understands WFP’s organizational structure, including the purpose and mission of each unit.
Build strong external partnerships: Supports team in working with colleagues and WFP’s partners in the field toward common goals.
Be politically agile & adaptable: Maintains a professional and courteous relationship with other WFP employees and partners in the field.
Be clear about the value WFP brings to partnerships: Understands own team’s contributions in its partnerships with internal and external stakeholders.
FUNCTIONAL CAPABILITIES
Capability Name
Description of the behaviour expected for the proficiency level
Supply Chain Management and Optimization
Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks.
Planning, Project & Resource Management
Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources.
Information Management & Reporting
Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community.
Market Analysis, Contracting and Operational Execution
Ability to collect and collate necessary information to enable WFP to make informed operational decisions.
Warehouse and Inventory Management
Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.
Technical Assistance and Coordination
Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education.
Forklift operators license
Formal drivers training with a valid driver’s license/certification to operate assigned vehicle following local rules and regulations.
Experience: Three or more years of work experience as a Driver, preferably in an international organization, embassy or UN system with a demonstrated safe driving record.
Experience in driving a variety of makes and models of vehicles, including vans, trucks and other kinds of motorised vehicles.
Experience in defensive driving is desirable.
Experience in forklift operationsKnowledge & Skills:
Knowledge of driving rules and regulations, chauffer, protocol and courtesies, local roads/ waterways and conditions, and security issues.
Knowledge of the vehicle loading capacity and other parameters
3. Knowledge of driving/ boat operating rules and regulations whichever applicable;
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals;
Basic skills to assist in case of emergency, knowledge of first aid basic methods
Knowledge and ability to use radio, email, telephone and other applications;
Language: Fluency in English is a must.
DEADLINE FOR APPLICATIONS
Friday 25th February 2022
.
Female applicants and qualified applicants from developing countries are especially encouraged to apply
Job description
About the role
BURN is looking for a Grants Administration Officer who will be responsible for overseeing all grant administrative functions related to the company’s activities.
Duties and Responsibilities
Supporting the grants department in managing reporting schedules and doing follow-ups with the teams to ensure reporting schedules are met.
Supporting the grants manager in the reporting process; soliciting input from the program teams on reports’ contents.
Assist the grants manager in preparing grants Opening, Implementation, and Closing meetings and ensure follow-up of issues raised.
Grants pipeline management including monitoring of deadlines on applications and reports and updating the Grants manager in a timely manner
Monitoring of donor websites on open calls for proposal as guided by the Grants Manager
Supporting in ensuring that the reporting tools are populated in a timely manner by relevant departments
Filing of relevant grant materials
Works with Grants Manager to coordinate and maintain grant cycle calendar and site visit schedules.
Any other duty, as assigned by the grants manager.
Requirements
Ability to make administrative/procedural decisions and judgments.
Organizing and coordinating skills.
Ability to perform complex tasks and prioritize multiple projects.
Records maintenance skills.
Database management skills
Information research skills.
Ability to communicate effectively, both orally and in writing
Education and Experience
2 years of experience directly related to the duties and responsibilities specified.
Degree or diploma in Business Administration or in a relevant field.
BURN does not charge a fee at any stage of the recruitment process (application, interview, meeting, processing, training, or any other fees).
22/02/2022
Young Professional
Job description
About the role
BURN is looking for a Grants Administration Officer who will be responsible for overseeing all grant administrative functions related to the company’s activities.
Duties and Responsibilities
Supporting the grants department in managing reporting schedules and doing follow-ups with the teams to ensure reporting schedules are met.
Supporting the grants manager in the reporting process; soliciting input from the program teams on reports’ contents.
Assist the grants manager in preparing grants Opening, Implementation, and Closing meetings and ensure follow-up of issues raised.
Grants pipeline management including monitoring of deadlines on applications and reports and updating the Grants manager in a timely manner
Monitoring of donor websites on open calls for proposal as guided by the Grants Manager
Supporting in ensuring that the reporting tools are populated in a timely manner by relevant departments
Filing of relevant grant materials
Works with Grants Manager to coordinate and maintain grant cycle calendar and site visit schedules.
Any other duty, as assigned by the grants manager.
Requirements
Ability to make administrative/procedural decisions and judgments.
Organizing and coordinating skills.
Ability to perform complex tasks and prioritize multiple projects.
Records maintenance skills.
Database management skills
Information research skills.
Ability to communicate effectively, both orally and in writing
Education and Experience
2 years of experience directly related to the duties and responsibilities specified.
Degree or diploma in Business Administration or in a relevant field.
BURN does not charge a fee at any stage of the recruitment process (application, interview, meeting, processing, training, or any other fees).
Purpose of Position
To offer executive and administrative support to the National Director ensuring that the office of the National Director is supported administratively for efficiency and supporting the National Director the Senior Leadership Team, Senior Management Team; for efficient and effective delivery of quality leadership and achievement of strategic objectives. The incumbent also serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the ND.
Major Responsibilities
Executive support for the National Director (45%)
Coordinate administrative functions of ND’s group to ensure cohesion and efficiency in running the group business including:
Consolidating the NO monthly management report.
Preparation of the ND’s monthly corporate newsletter.
Coordinating administrative functions for the e.g. ND approvals, leave planning for ND’s team, m-drive and other online systems.
Scheduling performance review meetings with ND’s direct reports as well as collating supporting documentation for the review meetings.
Monitoring implementation of plans of action from taskforces and other stakeholders that report to ND’s.
Analyzing factors affecting the NO performance and follow up on the recommended actions with the relevant teams
Reviewing contracts and documents before ND’s signature and approval as delegated by supervisor
Follow up on implementation of past Audit Recommendations
Coordinate review meetings, group related workshops and events.
Managing callers and visitors to the ND’s Office; screen them to determine the responsible persons to handle them.
Managing ND’s calendar of appointments; completing expense reports; ensuring a win-win situation in access to the ND’s time
Managing the ND’s emails and correspondence, composing and preparing correspondence; and determining the required actions as appropriate
Compiling documents for meetings that the ND attends in consultation with the responsible technical person
Develop and update key national office calendars and necessary databases
Keep updated contacts for other agencies and share with SLT accordingly
Coordination of Senior Leadership Team and Senior Management Team meetings (30%)
Strengthen the link between SLT and SMT activities and decisions.
Analysing organizational information/reports, highlights key issues and make recommendations for ND’s/SLT’s consideration and action.
Liaise with the National Director and the SMT Chair in developing agendas for the SLT and SMT meetings respectively
Monitor the implementation of Leadership Strategic priorities and GNOD action plans and make recommendations appropriate action (Performance of the SLT & SMT)
Plan and coordinates monthly Senior Management Team meetings; and weekly Executive Team meetings and retreats.
Prepare an account of the meetings and designates and follows up on assigned action items.
Travel and Logistics (10%)
Coordinate Support Offices and other external stakeholder visits to WV Kenya, liaising with different departments in the development of itineraries and acquiring proper travel documentation
Organizing domestic and internal travel plans for the ND, itineraries and agendas
Preparing Itineraries for consultants and visitors
Schedule meetings with external stakeholders as requested
Prepare briefing packages to support external and internal engagement;
National Directors Office support (10%)
Ensure safety of Assets in the NDs office and maintenance of the assets registers
Ensure timely replenishment of Supplies for the NDs office.
Other (5%)
Perform any other duty as may be assigned by supervisor or designee from time to time
Participate and contribute in committees and task forces as may be signed from time to time
Knowledge, Skills And Abilities
University Degree in Business studies, social sciences or in any related or transferrable field of study. Ability and willingness to travel extensively in country, in the region and beyond
At least 3 years’ relevant experience with reasonable knowledge of key Humanitarian Strategic initiatives, best practices, State policies, and good understanding of development context issues e.g. religious, security etc.
Must have computer aptitude and experience in database management, spreadsheet software and Internet usage. Proficient using Word, Excel, Power Point, or similar programs; email systems; extensive website and on-line skills.
Strong organizational skills, independent judgment, and the ability to be flexible as the demands and priorities change.
Self-starter with ability to operate effectively under highly dynamic conditions
Ability to work with a broad range of people including major donors, Board members, foundation staff, colleagues of the ND and staff, and others.
Must be a committed Christian, able to stand above denominational diversities; and must attend and participate in daily devotions and weekly Chapel services.
Commitment to continuous learning and willingness to keep abreast of new developments in the field of development.
Strong interpersonal skills, as well as written and verbal communication skills.
Ability to make judgments and decisions that may impact the office, and provide administrative advice and support. This position also requires a high level of confidentiality in handling sensitive information
Applicant Types Accepted
Local Applicants Only
Grade Level : 13
22/02/2022
Young Professional
Purpose of Position
To offer executive and administrative support to the National Director ensuring that the office of the National Director is supported administratively for efficiency and supporting the National Director the Senior Leadership Team, Senior Management Team; for efficient and effective delivery of quality leadership and achievement of strategic objectives. The incumbent also serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the ND.
Major Responsibilities
Executive support for the National Director (45%)
Coordinate administrative functions of ND’s group to ensure cohesion and efficiency in running the group business including:
Consolidating the NO monthly management report.
Preparation of the ND’s monthly corporate newsletter.
Coordinating administrative functions for the e.g. ND approvals, leave planning for ND’s team, m-drive and other online systems.
Scheduling performance review meetings with ND’s direct reports as well as collating supporting documentation for the review meetings.
Monitoring implementation of plans of action from taskforces and other stakeholders that report to ND’s.
Analyzing factors affecting the NO performance and follow up on the recommended actions with the relevant teams
Reviewing contracts and documents before ND’s signature and approval as delegated by supervisor
Follow up on implementation of past Audit Recommendations
Coordinate review meetings, group related workshops and events.
Managing callers and visitors to the ND’s Office; screen them to determine the responsible persons to handle them.
Managing ND’s calendar of appointments; completing expense reports; ensuring a win-win situation in access to the ND’s time
Managing the ND’s emails and correspondence, composing and preparing correspondence; and determining the required actions as appropriate
Compiling documents for meetings that the ND attends in consultation with the responsible technical person
Develop and update key national office calendars and necessary databases
Keep updated contacts for other agencies and share with SLT accordingly
Coordination of Senior Leadership Team and Senior Management Team meetings (30%)
Strengthen the link between SLT and SMT activities and decisions.
Analysing organizational information/reports, highlights key issues and make recommendations for ND’s/SLT’s consideration and action.
Liaise with the National Director and the SMT Chair in developing agendas for the SLT and SMT meetings respectively
Monitor the implementation of Leadership Strategic priorities and GNOD action plans and make recommendations appropriate action (Performance of the SLT & SMT)
Plan and coordinates monthly Senior Management Team meetings; and weekly Executive Team meetings and retreats.
Prepare an account of the meetings and designates and follows up on assigned action items.
Travel and Logistics (10%)
Coordinate Support Offices and other external stakeholder visits to WV Kenya, liaising with different departments in the development of itineraries and acquiring proper travel documentation
Organizing domestic and internal travel plans for the ND, itineraries and agendas
Preparing Itineraries for consultants and visitors
Schedule meetings with external stakeholders as requested
Prepare briefing packages to support external and internal engagement;
National Directors Office support (10%)
Ensure safety of Assets in the NDs office and maintenance of the assets registers
Ensure timely replenishment of Supplies for the NDs office.
Other (5%)
Perform any other duty as may be assigned by supervisor or designee from time to time
Participate and contribute in committees and task forces as may be signed from time to time
Knowledge, Skills And Abilities
University Degree in Business studies, social sciences or in any related or transferrable field of study. Ability and willingness to travel extensively in country, in the region and beyond
At least 3 years’ relevant experience with reasonable knowledge of key Humanitarian Strategic initiatives, best practices, State policies, and good understanding of development context issues e.g. religious, security etc.
Must have computer aptitude and experience in database management, spreadsheet software and Internet usage. Proficient using Word, Excel, Power Point, or similar programs; email systems; extensive website and on-line skills.
Strong organizational skills, independent judgment, and the ability to be flexible as the demands and priorities change.
Self-starter with ability to operate effectively under highly dynamic conditions
Ability to work with a broad range of people including major donors, Board members, foundation staff, colleagues of the ND and staff, and others.
Must be a committed Christian, able to stand above denominational diversities; and must attend and participate in daily devotions and weekly Chapel services.
Commitment to continuous learning and willingness to keep abreast of new developments in the field of development.
Strong interpersonal skills, as well as written and verbal communication skills.
Ability to make judgments and decisions that may impact the office, and provide administrative advice and support. This position also requires a high level of confidentiality in handling sensitive information
Applicant Types Accepted
Local Applicants Only
Grade Level : 13
International Organization for Migration (IOM)
Nairobi, Kenya
Job Summary
Assist and support the Executive & Administrative Assistant follow up with UNON for Protocol-related applications for international staff based in Nairobi
Minimum Qualification: Bachelor
Experience Level: Volunteer, internship
Experience Length: No Experience/Less than 1 year
Job Description/Requirements
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Only external candidates will be considered for this vacancy. This is a request for Curricula/expression of interest for Internship. Applications from all gender candidates are encouraged.
Context:
The IOM Internship Programme provides candidates with the opportunity to learn about IOM’s activities, to gain initial work experience, and/or gain knowledge on a broad range of migration technical areas and disciplines. Under the overall guidance of the Chief of Mission and the direct supervision of the Executive & Administrative Assistant, the successful candidate will assist in supporting the Chief of Mission and Head of Nairobi Support Offices’ activities, in particular filing and records management, travel planning, and preparation, protocol administrative tasks. The duties will include:
Core Functions / Responsibilities:
Assist and support the Executive & Administrative Assistant follow up with UNON for Protocol-related applications for international staff based in Nairobi
Assist in updating the Protocol Tracking sheet and Monitoring the expiration dates for permits, visitor’s passes, driving licenses, diplomatic IDs, etc.
Assist in physical and electronic filing of UNLP applications for international and national staff in Somalia and Kenya, as well as maintaining the Tracking Sheet
Support the Executive & Administrative Assistant with the preparation of meeting briefing notes, finalization of Travel-related requirements, e.g. accommodation bookings & trip files, and follow up on travel expense claims with finance
Assist the Executive & Administrative Assistant to provide staff members with DHL courier service support
Assist in issuing colleagues with Reference numbers for official letters and communication
Support in managing the booking of conference rooms for Town Hall meetings, UNON Briefings, or trainings (virtual and in-person)
Support in monitoring the IOM Somalia general mailbox for urgent communications and flag these to the Executive & Administrative Assistant for onward action
Provide support in directing/transferring external calls
Perform any other duties as may be assigned.**Required Qualifications and Experience**
Education• University degree in Social Science, Business Administration, Project Management, International Relations, or a related field from an accredited academic institution OR a Diploma in the mentioned fields with at least 2 years relevant experience.
Experience and skill
• Experience in Management of Records and filing systems• Experience in writing and editing communication and letters• Experience in working with an international organization or an NGO• Good organizational and coordination skills are an advantage• Confidentiality is an important requirement in the CoM unit• General knowledge of MS packages (ex. Outlook, Word, Excel, PowerPoint, Teams, etc.)• Digital literacy and demonstrated knowledge of information technology in Adobe is an advantage.
Languages
Fluency in English is required (oral and written). Working knowledge of Kiswahili is an added advantage.Required Competencies.
Values• Inclusion and respect for diversity: Respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.• Integrity and transparency: Maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes.• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.• Communication: Encourages and contributes to clear and open communication explains complex matters in an informative, inspiring, and motivational way.
OtherAny offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable.
How to apply
Interested candidates should submit CV and a cover letter indicating the Call for Application Number (CFA No.), Position Title, and the Duty Station with three professional referees (preferably direct former/academic supervisors) and their contacts (both email and telephone)
21/02/2022
Young Professional
Job Summary
Assist and support the Executive & Administrative Assistant follow up with UNON for Protocol-related applications for international staff based in Nairobi
Minimum Qualification: Bachelor
Experience Level: Volunteer, internship
Experience Length: No Experience/Less than 1 year
Job Description/Requirements
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Only external candidates will be considered for this vacancy. This is a request for Curricula/expression of interest for Internship. Applications from all gender candidates are encouraged.
Context:
The IOM Internship Programme provides candidates with the opportunity to learn about IOM’s activities, to gain initial work experience, and/or gain knowledge on a broad range of migration technical areas and disciplines. Under the overall guidance of the Chief of Mission and the direct supervision of the Executive & Administrative Assistant, the successful candidate will assist in supporting the Chief of Mission and Head of Nairobi Support Offices’ activities, in particular filing and records management, travel planning, and preparation, protocol administrative tasks. The duties will include:
Core Functions / Responsibilities:
Assist and support the Executive & Administrative Assistant follow up with UNON for Protocol-related applications for international staff based in Nairobi
Assist in updating the Protocol Tracking sheet and Monitoring the expiration dates for permits, visitor’s passes, driving licenses, diplomatic IDs, etc.
Assist in physical and electronic filing of UNLP applications for international and national staff in Somalia and Kenya, as well as maintaining the Tracking Sheet
Support the Executive & Administrative Assistant with the preparation of meeting briefing notes, finalization of Travel-related requirements, e.g. accommodation bookings & trip files, and follow up on travel expense claims with finance
Assist the Executive & Administrative Assistant to provide staff members with DHL courier service support
Assist in issuing colleagues with Reference numbers for official letters and communication
Support in managing the booking of conference rooms for Town Hall meetings, UNON Briefings, or trainings (virtual and in-person)
Support in monitoring the IOM Somalia general mailbox for urgent communications and flag these to the Executive & Administrative Assistant for onward action
Provide support in directing/transferring external calls
Perform any other duties as may be assigned.**Required Qualifications and Experience**
Education• University degree in Social Science, Business Administration, Project Management, International Relations, or a related field from an accredited academic institution OR a Diploma in the mentioned fields with at least 2 years relevant experience.
Experience and skill
• Experience in Management of Records and filing systems• Experience in writing and editing communication and letters• Experience in working with an international organization or an NGO• Good organizational and coordination skills are an advantage• Confidentiality is an important requirement in the CoM unit• General knowledge of MS packages (ex. Outlook, Word, Excel, PowerPoint, Teams, etc.)• Digital literacy and demonstrated knowledge of information technology in Adobe is an advantage.
Languages
Fluency in English is required (oral and written). Working knowledge of Kiswahili is an added advantage.Required Competencies.
Values• Inclusion and respect for diversity: Respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.• Integrity and transparency: Maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes.• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.• Communication: Encourages and contributes to clear and open communication explains complex matters in an informative, inspiring, and motivational way.
OtherAny offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable.
How to apply
Interested candidates should submit CV and a cover letter indicating the Call for Application Number (CFA No.), Position Title, and the Duty Station with three professional referees (preferably direct former/academic supervisors) and their contacts (both email and telephone)
Institutional Scientific Ethics Review Committee (ISERC)
Nairobi, Kenya
Recruiter / Employer: Aga Khan University Hospital
Contract: Permanent
Salary: Confidential
Status: Active
Job information
Sectors:
Industry:
Town/City:
Administration, Business and Management
Administration, Business and Management
Nairobi,Kenya
Job Description
Job Summary
This position reports to the Research Administration Manager and works closely with the Chair of the Institutional Scientific Ethics Review Committee (ISERC). He/she will support the day-to-day running of the (ISERC).
Responsibilities
Filing of all applications submitted to the ISERC in order to ensure compliance and protection of human subjects
Acts as a liaison between ISERC and investigators, research staff, national regulators, and other stakeholders
Participate in the review of office procedures and proactively lead the change in procedures to increase efficiency
Promptly resolve any grievances arising from subjects
Prepare ISERC members’ appointment and service renewal letters
Compile reviewer reports and present the reports in meetings
Plan the agenda for convened meetings
Take minutes and communicate decisions to researchers
Participate in the review and approval of research budgets
Any other duties as assigned by the Research Administration Manager
Requirements
Bachelor’s degree preferably in a health related area
Certificate in Research Bioethics or equivalent
Minimum of 2 years’ Administrative experience in a busy research office.
Highly organized and analytical
Ability to exercise discretion and confidentiality at all times
16/02/2022
Student Job
Recruiter / Employer: Aga Khan University Hospital
Contract: Permanent
Salary: Confidential
Status: Active
Job information
Sectors:
Industry:
Town/City:
Administration, Business and Management
Administration, Business and Management
Nairobi,Kenya
Job Description
Job Summary
This position reports to the Research Administration Manager and works closely with the Chair of the Institutional Scientific Ethics Review Committee (ISERC). He/she will support the day-to-day running of the (ISERC).
Responsibilities
Filing of all applications submitted to the ISERC in order to ensure compliance and protection of human subjects
Acts as a liaison between ISERC and investigators, research staff, national regulators, and other stakeholders
Participate in the review of office procedures and proactively lead the change in procedures to increase efficiency
Promptly resolve any grievances arising from subjects
Prepare ISERC members’ appointment and service renewal letters
Compile reviewer reports and present the reports in meetings
Plan the agenda for convened meetings
Take minutes and communicate decisions to researchers
Participate in the review and approval of research budgets
Any other duties as assigned by the Research Administration Manager
Requirements
Bachelor’s degree preferably in a health related area
Certificate in Research Bioethics or equivalent
Minimum of 2 years’ Administrative experience in a busy research office.
Highly organized and analytical
Ability to exercise discretion and confidentiality at all times
Job SummaryThe job holder will participate and support all activities pertaining to the Authority’sfunctions.ReportingThe successful candidate will report to the Head of Human Resource Services butshould be ready to work at any offices of CDA located within its Area of Jurisdiction.Key Duties and responsibilities:• Ensuring security, integrity and confidentiality of data and information;• Managing office protocol and etiquette;• Maintaining office diary and travel itineraries;• Providing secretarial support;• Ensuring security of office records, equipment and documents;• Preparing responses to routine correspondence for the Department;• Co-ordinating the general administration of the respective offices;• Maintaining the standing imprest of the Department;
15/02/2022
Young Professional
Job SummaryThe job holder will participate and support all activities pertaining to the Authority’sfunctions.ReportingThe successful candidate will report to the Head of Human Resource Services butshould be ready to work at any offices of CDA located within its Area of Jurisdiction.Key Duties and responsibilities:• Ensuring security, integrity and confidentiality of data and information;• Managing office protocol and etiquette;• Maintaining office diary and travel itineraries;• Providing secretarial support;• Ensuring security of office records, equipment and documents;• Preparing responses to routine correspondence for the Department;• Co-ordinating the general administration of the respective offices;• Maintaining the standing imprest of the Department;
Role: Branch Warehouse Assistant, reporting to the Branch Warehouse Manager
Sokowatch is searching for warehouse assistants to be based in Mombasa branch . Your role is to help in daily warehousing activities as allocated by the Branch Warehouse Manager. These roles range from, stock issuance, transfers, offloading and reconciliation.
Duties & Responsibilities:
Stock Loading-Allocate tuk-tuks in loading zones in a manner that eases issuance and ensures transparency.
Ensure stock issuance is done against Delivery notebook and no excess or less stock issued, guide agents on best practices for stock arrangement in their tuk-tuk
Stock Transfers-Present all Delivery Notes for system transfer, do system stock transfer against Delivery note, verify transfers against variance page.
Ensure all replenishment done after morning loading is reflected in the system transfer.
Stock Cash Reconciliation-Assist agent to well understands requirements for a successful reconciliation.
Confirm on agents reported counts, carryout daily Agent stock reconciliation, Carryout daily agent cash reconciliation, Follow up with agent to know the cause of excess or short.
Supplier deliveries-Receive delivery notes and invoices and present to the Warehouse managers
Take part in offloading whenever required, receive products against delivery note, report any excess, less or damaged delivered stock to warehouse manager.
Ensure all deliveries are stored in respective warehouses in an organised manner
Stock Taking-Carryout weekly physical stock take as required by the warehouse manager.
Ensure counts are accurate and in selling units, file the reported counts for reference.
Assist in tuk-tuk stock take whenever required.
Help in data entry, attention to detail, integrity, work ethic, willingness to learn, capacity to thrive in a high-pressure environment, time-keeping.
Qualifications
The successful candidate will possess:
1 year of experience in warehouse
Highly organized and able to store items efficiently
Pays attention to details and monitors the quality of inventory
Able to work independently
Able to multitask
15/02/2022
Young Professional
Role: Branch Warehouse Assistant, reporting to the Branch Warehouse Manager
Sokowatch is searching for warehouse assistants to be based in Mombasa branch . Your role is to help in daily warehousing activities as allocated by the Branch Warehouse Manager. These roles range from, stock issuance, transfers, offloading and reconciliation.
Duties & Responsibilities:
Stock Loading-Allocate tuk-tuks in loading zones in a manner that eases issuance and ensures transparency.
Ensure stock issuance is done against Delivery notebook and no excess or less stock issued, guide agents on best practices for stock arrangement in their tuk-tuk
Stock Transfers-Present all Delivery Notes for system transfer, do system stock transfer against Delivery note, verify transfers against variance page.
Ensure all replenishment done after morning loading is reflected in the system transfer.
Stock Cash Reconciliation-Assist agent to well understands requirements for a successful reconciliation.
Confirm on agents reported counts, carryout daily Agent stock reconciliation, Carryout daily agent cash reconciliation, Follow up with agent to know the cause of excess or short.
Supplier deliveries-Receive delivery notes and invoices and present to the Warehouse managers
Take part in offloading whenever required, receive products against delivery note, report any excess, less or damaged delivered stock to warehouse manager.
Ensure all deliveries are stored in respective warehouses in an organised manner
Stock Taking-Carryout weekly physical stock take as required by the warehouse manager.
Ensure counts are accurate and in selling units, file the reported counts for reference.
Assist in tuk-tuk stock take whenever required.
Help in data entry, attention to detail, integrity, work ethic, willingness to learn, capacity to thrive in a high-pressure environment, time-keeping.
Qualifications
The successful candidate will possess:
1 year of experience in warehouse
Highly organized and able to store items efficiently
Pays attention to details and monitors the quality of inventory
Able to work independently
Able to multitask
African Gender and Media Initiative (GEM
Nairobi, Kenya
Assistant Finance and Administration Officer Job, Finance Jobs Kenya 2022, Administration Kenyan Job Vacancies,
African Gender and Media Initiative (GEM) is a cutting edge not for profit organization that works to advance gender equality through research and action on women’s human rights. GEM brings together women experts in women’s human rights issues specifically women’s health, sexual and reproductive rights, gender-based violence, media, advocacy and research.
GEM seeks to recruit an Assistant finance and administration officer. The assistant finance and administration officer will work under the supervision of the Finance and administration officer to develop project budget, support office and administration and procurement.
Reporting to: Finance and Administration Officer
Job Location: Nairobi
Responsibilities
Providing support to the finance department
Processing work orders, supplier invoices, purchase orders, expenses claim, account payments, and payroll.
Assisting the financial management team with credit control processes, budget planning, and expense analysis.
Maintaining a digital record of all financial transactions, documents, and supplier information.
Performing basic office tasks, such as filing, data entry, answering phones, processing the mail, etc.
Maintaining an organized and comfortable office environment, ordering office supplies, and updating inventory.
Managing changes of staff members’ financial information if needed.
Compiling financial data to prepare monthly revenue reports and ensuring that client accounts are accurate and up to date.
Assisting with audits, fact checks, and resolving discrepancies
Ensuring financial records are maintained in compliance with accepted policies and procedures
Carry out bank reconciliation
Processing staff field advances and travel imprests
Ensuring statutory payments (NSSF, NHIF and withholding tax) are paid in an accurate and timely manner
Maintenance of the fixed assets register
Performing some human resources functions
Support project logistics and planning
Knowledge & Skills
Must have knowledge in basic accounting principles
Must have knowledge in basic accounting principles
Must have proficiency with computers and software, such as MS Excel or QuickBooks
Excellent analytical skills and financial prowess.
Good organizational and time-management skills.
Strong team player with solid communication skills.
Exceptional attention to detail.
Qualifications
A bachelor’s degree in finance, business administration, or a similar field.
A minimum of 1 years’ experience working as a financial admin assistant.
Working knowledge of accounting software, such as QuickBooks and NetSuite.
Meticulous attention to detail and ability to perform tasks with accuracy and efficiency in mind.
High levels of integrity and ability to handle confidential information.
Exceptional time management and verbal and written communication skills.
Familiarity with basic accounting principles.
Professional manner and a strong ethical code.
Ability to multitask and remain motivated and positive.
Commitment to working efficiently and accurately.
15/02/2022
Young Professional
Assistant Finance and Administration Officer Job, Finance Jobs Kenya 2022, Administration Kenyan Job Vacancies,
African Gender and Media Initiative (GEM) is a cutting edge not for profit organization that works to advance gender equality through research and action on women’s human rights. GEM brings together women experts in women’s human rights issues specifically women’s health, sexual and reproductive rights, gender-based violence, media, advocacy and research.
GEM seeks to recruit an Assistant finance and administration officer. The assistant finance and administration officer will work under the supervision of the Finance and administration officer to develop project budget, support office and administration and procurement.
Reporting to: Finance and Administration Officer
Job Location: Nairobi
Responsibilities
Providing support to the finance department
Processing work orders, supplier invoices, purchase orders, expenses claim, account payments, and payroll.
Assisting the financial management team with credit control processes, budget planning, and expense analysis.
Maintaining a digital record of all financial transactions, documents, and supplier information.
Performing basic office tasks, such as filing, data entry, answering phones, processing the mail, etc.
Maintaining an organized and comfortable office environment, ordering office supplies, and updating inventory.
Managing changes of staff members’ financial information if needed.
Compiling financial data to prepare monthly revenue reports and ensuring that client accounts are accurate and up to date.
Assisting with audits, fact checks, and resolving discrepancies
Ensuring financial records are maintained in compliance with accepted policies and procedures
Carry out bank reconciliation
Processing staff field advances and travel imprests
Ensuring statutory payments (NSSF, NHIF and withholding tax) are paid in an accurate and timely manner
Maintenance of the fixed assets register
Performing some human resources functions
Support project logistics and planning
Knowledge & Skills
Must have knowledge in basic accounting principles
Must have knowledge in basic accounting principles
Must have proficiency with computers and software, such as MS Excel or QuickBooks
Excellent analytical skills and financial prowess.
Good organizational and time-management skills.
Strong team player with solid communication skills.
Exceptional attention to detail.
Qualifications
A bachelor’s degree in finance, business administration, or a similar field.
A minimum of 1 years’ experience working as a financial admin assistant.
Working knowledge of accounting software, such as QuickBooks and NetSuite.
Meticulous attention to detail and ability to perform tasks with accuracy and efficiency in mind.
High levels of integrity and ability to handle confidential information.
Exceptional time management and verbal and written communication skills.
Familiarity with basic accounting principles.
Professional manner and a strong ethical code.
Ability to multitask and remain motivated and positive.
Commitment to working efficiently and accurately.
Front Desk/Receptionist Internship, Current Kenyan Internships,
Future Kenya Limited is looking for an intern on the below qualification.
Front desk/ Receptionist
Front desk/ Receptionist (preferably a lady) who has done:
Secretarial course, with a short term experience.
How to apply
If you are qualified for any of the positions above, send your cover letter and CV
11/02/2022
Young Professional
Front Desk/Receptionist Internship, Current Kenyan Internships,
Future Kenya Limited is looking for an intern on the below qualification.
Front desk/ Receptionist
Front desk/ Receptionist (preferably a lady) who has done:
Secretarial course, with a short term experience.
How to apply
If you are qualified for any of the positions above, send your cover letter and CV
ob Summary
An Office Assistant who will be assisting in the Secretariat Department/Administration block.
Minimum Qualification: Certificate
Experience Level: Entry level
Experience Length: 3 years
Job Description/Requirements
Key Responsibilities Associated with this Role
Meeting and greeting prospective parents and taking them round the compound.
Answering and forwarding phone calls in various departments in the absence of the Secretary.
Keeping the reception area tidy by cleaning workspaces, common areas, offices, bathrooms and restocking bathrooms with supplies.
Sorting and distributing post office mails as guided by the Secretary
Doing photocopy work as directed.
Keep track of cleaning schedule.
SKILLS AND ABILITIES REQUIRED
1. Excellent verbal communication skills.
2. Excellent interpersonal skills; must be friendly and polite.
3. Ability to act with integrity, professionalism, and confidentiality.
4. Should be well organised and self motivated.
5. Ability to quickly learn the organizations culture
6. A minimum of three years of experience in a School will be an added advantage.
26/01/2022
Young Professional
ob Summary
An Office Assistant who will be assisting in the Secretariat Department/Administration block.
Minimum Qualification: Certificate
Experience Level: Entry level
Experience Length: 3 years
Job Description/Requirements
Key Responsibilities Associated with this Role
Meeting and greeting prospective parents and taking them round the compound.
Answering and forwarding phone calls in various departments in the absence of the Secretary.
Keeping the reception area tidy by cleaning workspaces, common areas, offices, bathrooms and restocking bathrooms with supplies.
Sorting and distributing post office mails as guided by the Secretary
Doing photocopy work as directed.
Keep track of cleaning schedule.
SKILLS AND ABILITIES REQUIRED
1. Excellent verbal communication skills.
2. Excellent interpersonal skills; must be friendly and polite.
3. Ability to act with integrity, professionalism, and confidentiality.
4. Should be well organised and self motivated.
5. Ability to quickly learn the organizations culture
6. A minimum of three years of experience in a School will be an added advantage.
