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AKVO FOUNDATION Bamako, Mali
22/10/2020
Young Professional
Akvo is looking for an Administration and Communication Assistant to support us with all round administration processes and communication projects in the Akvo Mali office in Bamako.   About you  The Administration and Communication Assistant is responsible for the smooth running of the Akvo Mali office. Your days are never the same. You coordinate the logistics of the office, take care of administrative tasks, and ensure that all team members have functioning office equipment. You will also work on the financial and Human Resource administration. You support the hub manager of the Mali office with his daily operational tasks and you work closely with the finance and HR team based in Amsterdam, the Netherlands. What makes this job extra unique is that you can contribute to all kinds of communication and translation projects. This position is based in Bamako, Mali, and you will report the hub manager of the Mali office.   Key responsibilities Welcome guests at the Akvo Mali office and ensure the office looks representative every day Manage incoming and outgoing mail and correspondence Coordinate office IT and liaise with the external IT support company Purchase office supplies  Coordinate lunch in the office when necessary Coordinate domestic and international travel including visas, flights, and hotel and car reservations Assist HR (based in the Netherlands) with local recruitment  Assist the finance team (based in the Netherlands) with invoices, payments and financial information Liaise with the payroll agency for monthly payroll mutations Translate English communication materials into French and French into English Support the team with final edits of texts and proposals Support the hub manager with their daily tasks Manage petty cash   Requirements and competences   At least two years of experience as an office manager or administrative assistant A high school degree or other qualification as “secretaire comptable” or  “Assistant (e) administrative et financiere”  (BT2 or BTS level) Basic knowledge and understanding of payroll regulations in Mali  Knowledge and understanding of finance administration Accurate and systematic approach to work Excellent intercultural awareness Social and a team player Ability to work independently and proactively Ability to multitask and easily adaptable to changing situations Affinity with the development sector is preferred Experience with Google suite and MS packages Excellent command of French in both writing and speaking and good command of English in writing and speaking   What we offer: 80%  employment contract (32 hours per week)  for 12 months, with the intention of building a long-lasting working relationship A unique chance to work in an open, ambitious, collaborative environment with very dedicated teams that aim to have a positive impact on the world
 You will be part of our international Akvo community, with motivated and talented people whose diverse backgrounds converge to accomplish shared objectives   Apply To apply for this position, or in case of any questions, please send your motivation letter and CV (both documents must be in English) to Abdoulaye Semde, Hub Manager Mali, at work@akvo.org with the subject line  ‘‘Application Administration and Communication Assistant, Bamako, Mali”.
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